Join a High-Performing Operations Team in the Energy Sector
We are currently seeking a professional and experienced Business Administrative & Site Time Focal to support a senior leadership team within a dynamic, high-accountability environment. This is a great opportunity to bring your administrative expertise and technical skills to a complex, fast-paced (energy industry) setting where attention to detail and confidentiality are key.
The successful candidate will provide executive-level administrative support, manage timekeeping and payroll processes for operations staff, and act as a key communication hub across various energy departments. 

🛠 Key Responsibilities
Executive & Administrative Support

• Manage calendars, meetings, and travel arrangements for senior managers.
• Handle confidential correspondence and prepare reports, presentations, and documents.
• Process complex expense claims in a timely and accurate manner.
• Coordinate office supplies, meetings, and ad-hoc administrative tasks as needed.

Payroll & Timekeeping (Site Time Focal)

• Serve as the subject matter expert for Workday and SchedulePro systems.
• Enter and validate timekeeping records, including shift changes, absences, and overtime.
• Ensure compliance with internal payroll policies and Collective Bargaining Agreements.
• Audit time entries and resolve discrepancies prior to payroll submission.
• Coach front-line supervisors and production staff on timekeeping and pay practices.

Records Management & Reporting

• Act as SharePoint Functional Site Owner and Records Management Focal for the asset team.
• Maintain secure documentation and support data privacy protocols.
• Generate and distribute regular reports (e.g., overtime, absence, and quota reconciliation).

✅ Requirements

• 3 years of experience in an administrative, business support, or timekeeping/payroll role (Energy/Oil & Gas Industry).
• Education in Office or Business Administration.
• Proficiency in Microsoft Office, Workday, SharePoint, and/or SchedulePro is essential.
• Proven ability to manage sensitive information with integrity and discretion.
• Strong communication and problem-solving skills across all levels of the organization.
• Ability to prioritize competing deadlines and manage multiple responsibilities efficiently.
• Valid driver's license.
• Must be legally authorized to work in Canada.

💼 Why This Opportunity?

• Join a respected and collaborative team supporting major operations.
• Apply your administrative and technical skills in a meaningful, business-critical role.
• Competitive hourly rate with opportunity for long-term engagement.
• Gain valuable experience supporting operations in one of Canada’s key industries.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.