Administrative Assistant Opportunity - Cold Lake, AB

We are seeking a motivated and detail-oriented Administrative Assistant to support day-to-day operations across all business units within our organization. Reporting to the management team, this role requires a professional who excels at multitasking, demonstrates strong organizational skills, and is committed to continuous growth in their career as an administrative professional.

The ideal candidate will have a solid foundation in administrative functions, intermediate to advanced proficiency in software applications, and the flexibility to adapt to a dynamic, fast-paced environment.

Key Responsibilities:
• Provide comprehensive administrative support to the management team, including scheduling, document preparation, and task coordination.
• Assist with the preparation of reports, presentations, and spreadsheets using Microsoft Office applications.
• Manage internal and external correspondence, ensuring professionalism and accuracy.
• Coordinate and maintain records, databases, and files to support operational requirements.
• Collaborate with teams across business units to streamline administrative processes and foster efficiency.
• Support timekeeping and tracking functions using SAP, KRONOS, or other relevant systems.
• Utilize SharePoint and other collaboration tools to manage workflows and projects effectively.
• Assist with special projects or initiatives as needed by the management team.

Qualifications

Academic Requirements:
• High school diploma or equivalent (GED) is required.
• Business or Administrative Assistant diploma/certification (or similar designation) is an asset.

Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote) is essential.
• Experience with SAP and KRONOS or similar timekeeping/tracking systems is an asset.
• Familiarity with SharePoint and other employee collaboration tools is preferred.

Experience:
• 1-7 years of relevant office administration experience is highly desirable.

Key Competencies:
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills.
• Detail-oriented with a high level of accuracy and accountability.
• Self-motivated and eager to learn, with a long-term commitment to building a career as an administrative professional.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Application Process:
Interested candidates are encouraged to submit their resume highlighting relevant experience and qualifications.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.