JOB DESCRIPTION

At Genesis, we are our clients trusted advisors on the journey to a sustainable future. For over 30 years, Genesis has developed an unrivalled track record and reputation for high-quality, high-impact solutions. We work in true partnership with our clients and are problem solvers who are at the forefront of innovation and technology; our world-class experience, individual expertise and collective wisdom is what differentiates us. This is why we have been recognised by the Financial Times in the UK and Forbes globally as the worlds leading management consultancy.

Genesis Energies is part of the wider Technip Energies business that has 15,000 employees globally, with offices in the UK in London, Milton Keynes and Aberdeen. In London both Genesis Energies and Technip Energies share the same office space across multiple floors.

Summary

The Office Facilities Coordinator will provide direct assistance to the UK facilities and travel team in London to ensure the smooth running and organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of London. This role will sit on a specified floor in the building with the new incumbent being the main focus for employees from a facilities perspective.

This is a temporary role that will start mid-February and be required for 2-3 months, with the potential for extension

Job description

We are currently seeking an Office Facilities Coordinator for short term cover for our St Pauls office from March through to May, with the potential for extension dependent upon business need. This is to provide direct assistance to the UK facilities and travel team in London to ensure the smooth running and organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of London.

About The Role

You will be working in a small team that is integral to the success of the wider business ensuring that all facilities, operational support and travel needs are met whilst employees are working in the office and remotely. The role requires strong communication, database management and time management skills in order to ensure timely management of the London facilities.

In addition wider support to the facilities team is needed as required. This will involve assisting in H&S inductions for new starters, reception desk support, conference attendance administrative support and office facilities support.

Responsibilities

• Manage front-desk duties for one of the floors in our office to include greeting and assisting with internal and external visitors, overseeing maintenance contractors, managing office supply needs, meeting room bookings and issuing ID badges
• Conference bookings
• Assisting with travel management requests
• Assist with formatting/printing admin documents on an ad hoc basis
• Courier management

Experience required

• Experience working in a similar role
• MS Word, Excel & PowerPoint skills (Intermediate to Advanced)
• Good Communication skills in person and in writing
• Able to prioritize tasks and work on multiple projects.
• Able to work in a team environment in a collaborative manner.
• Proactive nature and ability to drive things to closure.
• Handling Confidential work

Behavioural Competencies required

• Full command of the English language
• Professional attitude
• Flexible

It is essential that applicants must have the right to work in the United Kingdom.

We invite you to get to learn more about our company by visiting www.genesisenergies.com and follow us on LinkedIn for company updates.

As an equal opportunity employer Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.

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