What will you be doing?

Stepping into a Subsea7 office, you are greeted with a positive and welcoming atmosphere. Our Receptionists bring enthusiasm and professionalism to their role, setting the scene for our visitors' experience.

We now have an opportunity for an organised and flexible Receptionist to job-share within our Old Kilpatrick office, near Glasgow.

This role will work circa 21.5 - 25.5 hours weekly, Monday to Friday. Applicants should be flexible to work in a full-time capacity to cover periods of annual leave, etc.

• Meet and greet visitors and staff, ensuring they have a professional and welcoming arrival. Deal with their requirements in an efficient and effective manner.
• Ensure all visitors are logged and aware of emergency procedures through our safety and induction training.
• Issue security badges to visitors and direct to host.
• Manage and direct incoming calls, taking accurate messages, as required, and forwarding to relevant party.
• Receive and direct mail and parcels in line with site procedures, organise outgoing mail including courier services.
• Administer room bookings for meetings and training ensuring room set ups are booked and hospitality requirements are ordered
• Assist with the processing of expenses and weekly timesheets, ensuring submission by required deadlines.
• Create stationery orders.
• Undertake other Reception administrative duties as required.

What experience would we like you to have?

• Experience in a similar role, proficient in MS Word, Excel, PowerPoint and SharePoint.
• A genuine interest in delivering excellent service and going above and beyond.
• Effective interpersonal and communication skills, both verbal and written.
• Builds and maintains positive collaborative relationships at all levels across a multicultural global environment.
• Ability to work with detail and accuracy.
• Effective planning and organising skills.
• Successfully manages multiple coinciding arrivals in a calm and approachable manner.
• Accustomed to working with confidential information.
• Effectively prioritise workload to successfully meet deadlines.
• Demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities.
• Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
• Committed to continuous improvement and pro-actively identifies improvements to work methods and processes.

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An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors before final submission

Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here

Apply now »