Job Title: Technical Assistant (Office-Based)

Location: Qatar (Office-Based)

Contract Duration: 1 Year, with the possibility to extend

Work Schedule: 5 Days Per Week

Role Overview:

The Technical Assistant (Office-Based) will support the document control team by assisting in the digitization and management of engineering documents. This role involves converting physical documents into digital formats, maintaining records, and ensuring the accuracy and accessibility of documents for project use.

Key Responsibilities:

• Document Digitization Support: Assist the Document Controller (DC) in the digitization of engineering documents, including sorting, indexing, scanning, and converting documents into digital formats for easy access and storage.
• Document Upload: Assist in uploading CD/DVD and USB data to the network drive, ensuring proper storage and accessibility.
• Quality Assurance: Perform QA/QC on scanned images to ensure legibility, completeness, and proper archiving on the network drive as directed by the DC.
• Data Entry: Accurately input document information into the company's database and maintain an organized record system.
• Progress Reporting: Generate weekly progress reports on digitization vs. technical data status, as required by the DC.
• Document Preparation: Assist the DC in preparing and stamping hard copies of scanned documents for transmission to the central archive for archival and disposal.
• Collection Assistance: Assist in the collection of documents from various locations during the digitization process.
• Confidentiality Maintenance: Ensure all document control processes comply with company policies and regulatory requirements while maintaining confidentiality at all times.
• Administrative Support: Provide general administrative support to the document control team, handle inquiries, and assist with various other tasks as needed.

   

Required Qualifications & Skills:

• Higher Secondary level education supplemented with training in computers and IT-related fields.
• 5 years of experience in document control, scanning, or related fields, with IT-related training.
• Experience in document digitization is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Familiarity with regulatory requirements related to document control is advantageous.
• Adequate written and verbal communication skills in English.

Key Attributes:

• Attention to Detail: Strong focus on accuracy, ensuring all scanned documents are legible and complete.
• Confidentiality: Ability to maintain confidentiality when handling sensitive documents and data.
• Organizational Skills: Proficient in organizing and maintaining large volumes of documents and data.
• Team Player: Ability to work collaboratively with the document control team and other departments.
• Proactive: Initiative to resolve issues related to document management and support the smooth operation of the team.