Title:
Secretary

Project Secretary

Mandatory requirements:

• B. Sc. Eng from an accredited college or university.
• Minimum 3-5 years' experience in the field of big Engineering and / or Construction Projects (Oil / Gas or Infrastructural)
• Excellent Administration and Coordination Skills
• Independent working style, well organized upon assigned tasks
• Proactive and Service Mind
• Excellent organizational and coordination skills
• Friendly and polite appearance, customer focused behaviour
• Ability to work under time pressure and meet tight deadlines
• Detailed oriented - meeting high quality standards in performing all activities
• Excellent in English language
• Excellent in application of Microsoft Office Program, especially Word, Excel, PowerPoint, etc.
• Capable to manage scans, copies, faxes, phone systems, internet activities,
• Team player

Primary Objectives [Project Secretary (48 Hours Per Week, 5 Working Days Per Week)

• Handling all project secretarial tasks to support the Project Manager and / or Project Engineer and project teams in execution of multiple engineering and construction projects of different sizes and complexity
• Dealing with related departments according to the project requirement (e.g. Project Control, Contracts, Engineering, Construction, QHSE, Human Resources, Senior Management Departments)

• Dealing with clients and other 3rd party business partners like clients, contractors, vendors, consultants, authorities, etc.
• Preparation and filing (paper and electronically) of project management, technical, safety, quality and commercially related documents such as correspondence, reports, minutes of meetings, contractual documents etc.
• Set up and maintaining documentation / filing logs
• Management and order stationary as well as office tools and equipment
• Arranging meetings including technical equipment for conferences and presentations,
• Arranging business trips.
• Following up all tasks and assigned action lists
• Living company's business and safety culture / adherence to company's safety policies and procedures