Job Title:

Document Controller

Department:

Smart 4 Power

Reporting To:

Project Manager

Site:

Job Purpose:

Energy Efficiency department document controller.

Key Responsibilities:

• Preparation/compilation/editing of project documentation (inspection requests, material/technical/method statement submittals)

• Following and improving document control procedures

• Distribute project related documents to client and internal teams

• Ensure documents are shared at key times to facilitate timely project completion

• File documents in physical and digital records

• Create templates for future use

• Manage the flow of documentation within the organization

• Maintain confidentiality around sensitive information and terms of agreement

• Copy, scan, and store documents

• Ensuring all documentation meets formal requirements and required standards

• Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and internal team members

• Documentation required for issuance of Purchase Orders

• Inventory records of the materials in stores

Skills Required:

• Proven work experience as a Document Controller or similar role

• Familiarity with project documentation process

• Hands-on experience with MS Office and MS Excel

• Knowledge of Electronic Document Management Systems (EDMS)

• Proficient typing and editing skills

• Data organization skills

• Administration skills

• Be thorough and pay attention to detail

• Able to work well with others

• Customer service skills

• Knowledge of the English language

• Work well under pressure

• Flexible and open to location change

• Able to carry out basic tasks on a computer or hand-held device

Qualifications:

• Bachelor degree in information system and technology, management or similar

Other Requirements:

•

Scope and Limits of Authority:

•

Employee

Manager

Name:

Date:



Signature:

Business Unit: GBU Energy Solutions

Division: ESI AMEA - GCC & Pak - UAE

Legal Entity: ENGIE Cofely Energy Services LLC

Professional Experience: Skilled ( >3 experience <15 years)

Education Level: Technical Qualification