Administrative Assistant II - Wastewater
City of Kingman, AZ
3 days ago
Posted date3 days ago
N/A
Minimum levelN/A
Salary : $41,204.80 - $49,420.80 Annually
Location : City of Kingman, AZ
Job Type: Full Time
Job Number: 2767
Department: Public Works
Division: Public Works Administration
Opening Date: 07/17/2025
Closing Date: 7/31/2025 5:00 PM Arizona
Job Summary
CITY OF KINGMAN
ADMINISTRATIVE ASSISTANT II
WASTEWATER - PUBLIC WORKS
MONDAY - FRIDAY 7:00AM - 3:30PM
$19.81 - $23.76 /HOURLY
$41,205 - $49,421/ANNUALLY
(HIRE IN RANGE; DOQ)
POSITION IS FLSA NON-EXEMPT
Learn more about our Benefits & Wellness Incentives
APPLICATION MUST BE SUBMITTED BY 7/31/25 5:00PM
OVERVIEW
The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai Mountain Ranges along historic Route 66. In 2019, Reader's Digest named Kingman one of the "Nicest Places in Arizona" for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes, and the Colorado River.
With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety, and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.
For more information about the City of Kingman, please see our Open Finance Portal, Choose Kingman Economic Development page, and our Go Kingman tourism page for more information.
GENERAL DESCRIPTION OF POSITION
Performs routine and complex technical engineering and administrative related work within the Engineering, Utility Administration or Public Works Departments. Manages projects, planning processes and provides information and assistance as requested. Manages records and various department accounting and procurement functions. The Administrative Assistant II is distinguished from the Administrative Assistant in that the Assistant II is responsible for a broader range of duties with more flexibility and independence in making decisions and carrying out tasks (within prescribed procedures) for assigned functions within the department.
SUPERVISION RECEIVED
Works under the general guidance and direction of the City Engineer, Finance Administrator or Public Works Director.
SUPERVISION EXERCISED
Generally none. Some assignments may provide supervision of other support staff, such as Administrative Secretaries, Customer Service Representatives, student interns, and part time staff.
Minimum Qualifications/Special Requirements
EDUCATION AND EXPERIENCE
Essential Functions
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.
PERIPHERAL DUTIES
KNOWLEDGE: Working knowledge of civil engineering, public works, or utility billing and administration principles, practices and methods as applicable to a municipal setting; Applicable City, State and Federal policies, laws and regulations affecting department activities.Project management; Record keeping practices and procedures; Customer service procedures and techniques; Office management processes and procedures; English spelling, grammar and punctuation; General bookkeeping, accounting and budgeting principles and practices and cash handling processes.
SKILLS: Considerable skill in arriving at cost estimates on complex projects; Successfully operate listed tools and equipment.Reading and interpreting data, manuals and specifications; Assessing and prioritizing multiple tasks, projects and demands; Maintaining department records management; Reconciling budgets and purchases; Taking and transcribing accurate minutes of meetings; Proofreading materials; Establishing and maintaining effective working relationships with co-workers and the public; Troubleshooting problems; Maintaining and handling applicable equipment; Working in a team environment; Providing customer service; Utilizing a computer and relevant software applications; Demonstrate proficiency to prepare work orders, documents, spreadsheets, databases, presentations, bids, request for quotes and related documentation; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
ABILITIES: Ability to prepare, organize and maintain engineering, public works and utility billing field and office data, reports and systems; Effectively communicate complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials and the general public; Analyze problems and develop creative solutions; Establish and maintain effective and accurate records and filing systems; Maintain effective and accurate accounting procedures; Gather, research and interpret data; Carry out assigned projects to their completion and perform multi-tasks with numerous interruptions; Communicate effectively verbally and in writing; Work requires the ability to write memoranda, correspondence, reports and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar; Interpret rules, regulations, and policies and make decisions based upon them; Maintain confidentiality of information; Establish and maintain effective working relationships with employees, supervisors, vendors and the public. Adapt to changing work priorities; Perform basic mathematical calculations; Work independently and to complete daily activities according to work schedule; Participate in teamwork productively; Read manuals and specifications and apply knowledge; Use equipment and tools properly and safely.
SPECIAL REQUIREMENTS
Must possess a valid Arizona State driver's license or have the ability to obtain one prior to employment; Must be physically capable of moving about on construction work sites; Must be available to attend after hours meetings - occasionally.
Miscellaneous
WORK ENVIRONMENT
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See Physical Demands.
COMMITMENT TO SAFETY & WELLNESS
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.
FIND YOUR REWARDING CAREER WITH US!
Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service
Community Spirit ~ Training and Development
The City of Kingman is a 2022, 2023, and 2024 Gallagher Best-in-Class employer. This award recognizes our commitment to supporting better employee wellbeing and building a resilient organizational culture.
At the City of Kingman, we strive to provide a world-class work environment where employee well-being is a valued priority. Our benefits are thoughtfully designed to be competitive and affordable, allowing each person to take care of themselves and their loved ones. We also work hard to ensure that our employees are appropriately compensated and appreciated, while providing opportunities for professional development and career mobility.
Health
Leave
Financial
Recognition & Appreciation
Retirement
Location : City of Kingman, AZ
Job Type: Full Time
Job Number: 2767
Department: Public Works
Division: Public Works Administration
Opening Date: 07/17/2025
Closing Date: 7/31/2025 5:00 PM Arizona
Job Summary
CITY OF KINGMAN
ADMINISTRATIVE ASSISTANT II
WASTEWATER - PUBLIC WORKS
MONDAY - FRIDAY 7:00AM - 3:30PM
$19.81 - $23.76 /HOURLY
$41,205 - $49,421/ANNUALLY
(HIRE IN RANGE; DOQ)
POSITION IS FLSA NON-EXEMPT
Learn more about our Benefits & Wellness Incentives
APPLICATION MUST BE SUBMITTED BY 7/31/25 5:00PM
OVERVIEW
The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai Mountain Ranges along historic Route 66. In 2019, Reader's Digest named Kingman one of the "Nicest Places in Arizona" for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes, and the Colorado River.
With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety, and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.
For more information about the City of Kingman, please see our Open Finance Portal, Choose Kingman Economic Development page, and our Go Kingman tourism page for more information.
GENERAL DESCRIPTION OF POSITION
Performs routine and complex technical engineering and administrative related work within the Engineering, Utility Administration or Public Works Departments. Manages projects, planning processes and provides information and assistance as requested. Manages records and various department accounting and procurement functions. The Administrative Assistant II is distinguished from the Administrative Assistant in that the Assistant II is responsible for a broader range of duties with more flexibility and independence in making decisions and carrying out tasks (within prescribed procedures) for assigned functions within the department.
SUPERVISION RECEIVED
Works under the general guidance and direction of the City Engineer, Finance Administrator or Public Works Director.
SUPERVISION EXERCISED
Generally none. Some assignments may provide supervision of other support staff, such as Administrative Secretaries, Customer Service Representatives, student interns, and part time staff.
Minimum Qualifications/Special Requirements
EDUCATION AND EXPERIENCE
- Graduation from a high school or GED, supplemented by two years of related technical or college training in engineering technology, civil engineering; administration or a closely related field; and
- Four (4) years of progressively responsible related experience providing complex administrative support and management assistance, preferably working in a similar role and department; or
- Any combination of experience and training which demonstrates the knowledge and experience to perform the work.
Essential Functions
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.
- Performs a variety of engineering, utility billing, or public works office duties, related to routine technical, administrative and related department assigned tasks.
- Researches records, maps and other data to obtain typical engineering and technical data such as location of sewer mains, sewer taps, water mains, hydrants, etc., special property assessments and sewer and water classifications for utility customers. Examines work for exactness and conformance to policies and procedures. Adjusts errors and handles complaints.
- Assists in the review of private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Interprets City ordinances relating to department services and recommends procedures to improve efficiency and effectiveness of operations.
- Pursues collection of delinquent utility accounts, including processing delinquent notices; prepares delinquent off and on service orders; establishes and monitors payment schedules; pursues recovery of bad debt.
- Assists in the coordination of required advertising for bids, reviews construction bids and makes necessary of required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria.
- Assists project management staff with construction of the municipal projects.
- Assists in the maintenance of engineering and infrastructure records, municipal utility regulations, and/or public works records.
- Reviews applications for utility permits, building permits, right-of-way permits, franchise utility permits, etc. Issues routine permits and maintains permit records (applicable to Engineering Department only).
- Performs a variety of office related functions, including preparing permits, correspondence, maps, presentation materials, brochures, reducing field notes, printing materials, answering phones and responding to inquiries from contractors, developers, property owners, staff, and the general public. Receives telephone calls and customer inquiries concerning utility billing or services; handles questions and matters of more technical nature.
- Reviews water/sewer locations and availability with land owners, real estate personnel, engineers, and developers.
- Responsible for computing and setting up payback agreements and assessing developers upon building permit applications (applicable to Engineering Department only).
- Responsible for all monthly utility billing functions to include reviewing exception reports, analyzing customer water usage and variances, processing leak adjustments, and uploading utility bills to third party vendor for distribution.
- Reproduces documents and maps upon request from other City Departments and/or the public; and collects appropriate fees.
- Researches recorded data from City and County records relating to street and utility rights-of-way, annexation and other matters.
- Responsible for uploading and reviewing customer payment activity within the banking and IVR portals on a daily basis.
- Orders supplies for Utility Billing, Engineering or Public Works Department from in-house and outside suppliers.
- Maintains extensive filing system, and ensures proper filing of plans and documents.
- Coordinates conferences with consultants, developers, other utility companies, etc., reserving meeting rooms as needed.
- Assists in preparation and coordination of department budget; prepares cost estimates for budget recommendations; maintains budget files; tracks and reconciles departmental budget accounts, expenditures, transactions, financial statements and reports; investigates discrepancies; estimates expenditures; updates management on budget problems, policies and procedures.
- Drafts, formats and prepares a variety of documents, including custom reports, financial reports, charts, graphs, contracts and manuals.
- Researches and gathers information and data from multiple sources for departmental projects.
- May monitor contracts and agreements for outside services to ensure compliance and proper billing.
- Prepares reports, financial records, contracts, and manuals; assists in the preparation of quarterly and/or annual reports.
- Conducts research and gathers information from multiple sources for departmental projects.
- May plan, coordinate, and schedule meetings and business travel arrangements. Performs a variety of administrative duties, such as planning, scheduling and coordinating various events. Takes and records minutes at meetings, prepares meeting agendas, possesses knowledge in Arizona open meeting law and applies to meetings, follows up on committee assignments; responds to requests for information, processes incoming and outgoing mail, and drafts letters and memoranda. Gathers information and data for department staff and assists with interpretation of such.
- May assist department with records management by establishing, organizing and maintaining filing system; scans and indexes records into electronic document management systems; performs records retention and destruction report preparation.
- Assists in the coordination of required advertising for bids. May be responsible for reviews of bids for supplies and office equipment and make necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria.
- May collect payments for record requests, monthly billing, delinquent accounts, registrations, permits and other related department fees.
- Develops, edits, or compiles various department reports such as the weekly activity report, monthly City Manager's report, monthly project status report, annual strategic plan, etc.; analyzes statistical data and generates standard reports.
- Assists department with special projects and activities, presentations, operational and strategic plans, and customer requests for information. Assists management staff with follow up on work assignments within the department.
- Creates, updates, and maintains databases specific to a program, division or department.
- Communicates and acts in a professional manner with the public, co-workers, and work contacts.
- Regular attendance is an essential function of this job to ensure continuity.
- May be required to work early mornings, evenings, holidays or weekends as needed.
- Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
PERIPHERAL DUTIES
- May serve as a member of various employee committees
- Writes correspondence, memos and reports to effectively communicate information to customers and others.
- Provides back-up to other related positions.
- Performs related duties as required.
- Performs special assignments as requested.
KNOWLEDGE: Working knowledge of civil engineering, public works, or utility billing and administration principles, practices and methods as applicable to a municipal setting; Applicable City, State and Federal policies, laws and regulations affecting department activities.Project management; Record keeping practices and procedures; Customer service procedures and techniques; Office management processes and procedures; English spelling, grammar and punctuation; General bookkeeping, accounting and budgeting principles and practices and cash handling processes.
SKILLS: Considerable skill in arriving at cost estimates on complex projects; Successfully operate listed tools and equipment.Reading and interpreting data, manuals and specifications; Assessing and prioritizing multiple tasks, projects and demands; Maintaining department records management; Reconciling budgets and purchases; Taking and transcribing accurate minutes of meetings; Proofreading materials; Establishing and maintaining effective working relationships with co-workers and the public; Troubleshooting problems; Maintaining and handling applicable equipment; Working in a team environment; Providing customer service; Utilizing a computer and relevant software applications; Demonstrate proficiency to prepare work orders, documents, spreadsheets, databases, presentations, bids, request for quotes and related documentation; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
ABILITIES: Ability to prepare, organize and maintain engineering, public works and utility billing field and office data, reports and systems; Effectively communicate complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials and the general public; Analyze problems and develop creative solutions; Establish and maintain effective and accurate records and filing systems; Maintain effective and accurate accounting procedures; Gather, research and interpret data; Carry out assigned projects to their completion and perform multi-tasks with numerous interruptions; Communicate effectively verbally and in writing; Work requires the ability to write memoranda, correspondence, reports and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar; Interpret rules, regulations, and policies and make decisions based upon them; Maintain confidentiality of information; Establish and maintain effective working relationships with employees, supervisors, vendors and the public. Adapt to changing work priorities; Perform basic mathematical calculations; Work independently and to complete daily activities according to work schedule; Participate in teamwork productively; Read manuals and specifications and apply knowledge; Use equipment and tools properly and safely.
SPECIAL REQUIREMENTS
Must possess a valid Arizona State driver's license or have the ability to obtain one prior to employment; Must be physically capable of moving about on construction work sites; Must be available to attend after hours meetings - occasionally.
Miscellaneous
WORK ENVIRONMENT
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See Physical Demands.
COMMITMENT TO SAFETY & WELLNESS
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.
FIND YOUR REWARDING CAREER WITH US!
Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service
Community Spirit ~ Training and Development
The City of Kingman is a 2022, 2023, and 2024 Gallagher Best-in-Class employer. This award recognizes our commitment to supporting better employee wellbeing and building a resilient organizational culture.
At the City of Kingman, we strive to provide a world-class work environment where employee well-being is a valued priority. Our benefits are thoughtfully designed to be competitive and affordable, allowing each person to take care of themselves and their loved ones. We also work hard to ensure that our employees are appropriately compensated and appreciated, while providing opportunities for professional development and career mobility.
Health
- Excellent medical, dental and vision insurance
- Telemedicine available through BlueCare Anywhere for general medical and behavioral health.
- Flexible spending (FSA) or health savings accounts (HSA)
- The City of Kingman offers a maximum allocation of $33.33 per pay period for individual coverage and up to $66.67 per pay period for family coverage towards the employee's Health Savings Account (HSA). Over the span of 24 pay periods, this totals a maximum of $800 for individual coverage and up to $1,600 for family coverage. Contributions are typically available approximately 5-7 business days after each pay date.
- Employer-paid group basic life insurance coverage for employee and dependents on medical plan
- Supplemental group insurance and third-party options available
- Personify Health, our comprehensive well-being platform designed to push you towards good health in mind, body and spirit
- Participation incentives with up to $300 redeemable annually
- Work/Life support services through SupportLinc Employee Assistance Program (EAP)
- Six free counseling sessions annually.
- The Northwest Arizona Employee Benefit Trust ("NAEBT"), to which the City of Kingman is a member, posts it meeting Notices, Agendas and Minutes on the NAEBT website, which can be found at
Leave
- , including a floating birthday holiday each year.
- 16-35 paid vacation days per year
- 6.15 hrs. 1-5 years; 7.69 hrs. 5-10 yrs.; 9.23 hrs. 10-15 yrs.; 10.77 hrs. 15+ yrs.
- Shift fire personnel accrue leave at 1/3 more per pay period.
- 3.69 sick hours per pay period (approx. 9-12 sick days per year)
- Shift fire personnel accrue leave at 1/3 more per pay period.
- Part-time/seasonal employees earn 1 hours of sick time for every 30 hours worked.
- Other leave types available, including bereavement, military training, and jury duty.
- Leave donation program
Financial
- Tuition reimbursement up to $4,500 annually
- Shift differential pay (2nd & 3rd shift)
- Bonus Programs
- Skill-based, Certification & Bilingual Pay
- Clothing Allowance for Uniformed Personnel
Recognition & Appreciation
- Service Awards at 5 ($500), 10 ($1000), 15 ($1500), 20 ($2000)+ years of service
- Mission, Vision, Values (MVV) Excellence Awards
- Safety Awards
- Biannual All-Employee BBQ Lunch
- Annual Employee Pool Party
Retirement
- City matching to AZ State Retirement System & Long Term Disability (ASRS)
- Additional retirement solutions available through optional third-party on pre-tax basis, including 457-deferred compensation and Roth IRA.
JOB SUMMARY
Administrative Assistant II - Wastewater
City of Kingman, AZ
Kingman
3 days ago
N/A
Full-time
Administrative Assistant II - Wastewater