Job Description
Position Title:
Senior Administrative Assistant
Contract Period:
3-month contract (November 3, 2025 – February 6, 2026)
(Renewable)
Sector: Energy (Offshore Drilling)
Location:
📍 Hanover, MD (Hanover, Maryland) Pay & Bill Rates

Position Summary:
The Senior Administrative Assistant supports projects, programs, and departmental operations, reporting directly to the OTECH Office Manager. Key Responsibilities:
Essential Duties:

• Schedule appointments and travel
• Prepare expense reports and meeting materials
• Manage communications, supplies, and mail
• Assist with presentations and database updates
• Cover main switchboard as needed
• Occasional overtime may be required

Additional Duties:

• Other tasks as assigned

Reporting Structure:

• Reports to: OTECH Office Manager
• Supervisory Responsibilities: None

Qualifications:
Required:

• Associate’s degree or equivalent experience (10 years total office experience; 3 years supporting executive-level managers)
• Proficiency in Microsoft Office Suite
• Familiarity with Windows-based email and data systems
• Strong math and analytical skills
• Excellent attention to detail, grammar, and proofreading
• Independent, organized, and reliable team player

Desired:

• Experience with DoD travel regulations (JTR, DTS, GSA rates)
• Proficiency in PeopleSoft and ERP systems
• Knowledge of web-based conferencing tools

Working Conditions:

• Indoor office environment
• Stable work surface
• Close proximity to others
• Controlled climate

Physical Requirements:
Light Work Classification:

• Occasional: Lift up to 20 lbs; climbing, stooping, kneeling, squatting, reaching
• Frequent: Lift up to 10 lbs; standing
• Constant: Sitting with back support; repetitive arm and hand movements

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.