Administrative Assistant
Location: Dammam, Saudi Arabia

A leading industrial solutions company is seeking an organised and proactive Administrative Assistant to support daily office operations in Dammam. This position plays a key role in ensuring efficient administrative and clerical processes across departments, maintaining smooth communication, and supporting HR and operational functions.

Key Responsibilities

• Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently.

• Coordinate meetings, appointments, and maintain office calendars.

• Perform general administrative duties including filing, typing, scanning, copying, and document binding.

• Maintain office supplies by tracking stock levels, raising purchase requests, and following up on deliveries.

• Handle petty cash transactions with accurate documentation and accountability.

• Input and maintain accurate data in ERP systems for administrative and operational use.

• Prepare letters, reports, presentations, and internal communications as required.

• Support HR activities such as employee record management, onboarding coordination, and attendance tracking.

• Coordinate with vendors, maintenance teams, and service providers to ensure smooth office operations.

• Arrange travel logistics including hotel bookings, transportation, and ticketing when necessary.

• Ensure the reception area and common spaces remain tidy and professional.

• Support cross-departmental coordination to ensure timely completion of administrative tasks.

Requirements

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.

• Minimum of 2–3 years’ experience in an administrative role.

• Experience using ERP systems (any platform).

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Basic knowledge of office equipment such as printers, scanners, and PBX systems.

• Excellent communication skills in English and Arabic.

• Strong organisational, multitasking, and time management skills.

• Professional, reliable, and customer-focused attitude.

• High attention to detail and ability to maintain confidentiality.

Location: Dammam, Saudi Arabia. Applicants must be eligible to work in the Kingdom or hold a transferable visa.