Job Summary

The jobholder establishes master filing systems, including copies of al drawing issues on supervision projects. S/He ensures the implementation of K&A's archiving policies, procedures, and standards in the recording of all drawings issued to the contractor.

Key Responsibilities (Financial)

• Ensure responsibilities are fulfilled in a cost effective manner

Key Responsibilities (Customer Focus)

• Ensure the satisfaction of the supervision teams with provided document control activities

Key Responsibilities (Internal Business Process)

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on supervision projects in accordance with corporate policies and procedures
• Maintain a record of submittals from the contractor and record the date of responses to the contractor
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals to Project Managers for reference
• Maintain a register of operation manuals, vendor manuals and as built drawings
• Maintain copies of all programs submitted during the project and file copies of the contractor's drawings showing the progress of the works during the various stages of the contract
• Maintain a register of all as built drawings submitted by the contractor and update the status of review / approval of as-built drawings
• Record receipt of drawing revisions and distribution to the appropriate people
• Ensure that the most current version of drawing documents is being used
• Assist other members in the supervision team to set-up and maintain filing systems in an organized manner
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Qualification, Technical Skills and Competencies

• Bachelor's Degree
• Working knowledge of Microsoft Word, PowerPoint, and Excel
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization, and presentation capability
• Strong attention to detail
• Proficiency in spoken and written English; Arabic is an advantage

Overall Experience Required to Execute this Role

5+ years of experience in a similar role