Project Coordinator cum Document Controller
Careers International
15 hours ago
Posted date15 hours ago
N/A
Minimum levelN/A
Job Description
1. Project Coordination
Requirements
1. Project Coordination
- Assist the Project Manager in planning, scheduling, and tracking project progress.
- Coordinate between design, procurement, site, and subcontractor teams to ensure smooth workflow.
- Prepare and update project progress reports, meeting minutes, and action logs.
- Follow up with suppliers and subcontractors for timely delivery and execution.
- Support in project handover documentation and close-out activities.
- Maintain and manage all project documentation (drawings, submittals, correspondences, permits, etc.) in line with company procedures.
- Control document distribution, versioning, and filing (both soft and hard copies).
- Track the status of submittals, RFIs, and approvals to ensure timely responses.
- Prepare and issue transmittals for drawings and documents to clients, consultants, and authorities.
- Ensure that all project documentation is properly logged, indexed, and retrievable.
- Prepare and submit drawings and documentation to relevant authorities for approval.
- Coordinate with consultants, clients, and government bodies to obtain necessary NOCs and permits.
- Maintain up-to-date knowledge of authority regulations and requirements related to fit-out works (e.g., DCD, DM, Trakhees, TECOM, DDA, etc.).
- Follow up on application status and ensure timely clearance for project execution.
- Assist in updating internal procedures to comply with changing authority regulations.
- Assist in preparing project correspondence, presentations, and reports.
- Maintain and update project tracking systems and dashboards.
- Support project budgeting and procurement documentation as needed.
- Organize and coordinate project-related meetings and follow-ups.
Requirements
- Education: Bachelor's Degree or Diploma in Engineering, Architecture, Construction Management, or related field.
- Experience:
- 3-5 years of experience in a similar role within a fit-out, interiors
- Proven experience handling authority approvals for fit-out projects.
- Technical Skills:
- Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
- Experience with project management tools (e.g., MS Project, Primavera) is an advantage.
- Knowledge of document control systems (e.g., Aconex, EDMS) preferred.
- Soft Skills:
- Strong organizational and communication skills.
- Attention to detail and ability to manage multiple priorities.
- Team player with proactive and problem-solving attitude.
- Good coordination and interpersonal abilities.
JOB SUMMARY
Project Coordinator cum Document Controller
Careers International
Dubai
15 hours ago
N/A
Full-time
Project Coordinator cum Document Controller