Context & Environment

The work force of TEMG is categorized into two groups; the Unionized and Non-unionized. The Unionized staff are represented by a local union (GTPCWU) with an affiliation with the T.U.C and the mainstay of the Union-Management relationship is the Collective Agreement (CA). There is a generally harmonious industrial environment, albeit with a few disagreements on pertinent issues from time to time. The Non-unionized staff are covered by a Management Terms and Condition of Service.

Activities

• Abide by all Twelve Golden Rules concerning safety.
• General Secretarial duties for the HRD
• Screening and receiving calls for and on behalf of the Human Resource Manager and the Department.
• Maintenance of an efficient filing, the staff records room and mailing system in the Department.
• Maintenance of electronic the filing system.
• Dispatching & tracking the Departments correspondences to the various departments within and outside of the Company
• Arranging and organizing appointments for meetings, interviews, visitors for the department.
• Managing Immigration processes & documentation for new expatriates, families and Young Graduates
• Monitoring validity of work/residence permits and ensure their timely renewals
• Residential & stay Management of Foreign Young Graduates while in Ghana
• Liaising with the Treasury Division of the Finance Department to ensure that all payments due to third parties and staff are promptly paid.
• Organizing departmental meetings in consultation with the Human Resource Manager.
• Communicating recruitment related matters and coordinating induction programs for new recruits.
• Ensuring confidentiality of HR information.
• Reservation of hotels for company visitors, company training programs, staff from Area Offices, etc and prepare appropriate internal reports on same.
• Assisting ERM with Coordinating Total (Gh) Health Plan in conjunction with the head office appointed insurance broker.
• Reliever for Employee Relations Manager and Managing Director's PA in their absence.
• Assistant Inventory Stores Officer
• Assistant secretary for Crisis Management Committee
• Assist in catering for staff training and staff forum.
• Ensure the smooth and efficient running of the department.
• Perform all other lawful and reasonable tasks that the Human Resource Manager will delegate to the job holder from time to time.
• Ensure that all relevant documents in the HRD are scanned and forwarded to the archiving unit to upload in Dexto
• Responsible for retrieving all archived documents for the HRD (staff, ex-staff, etc..)

Candidate Profile

• A good first degree (minimum Second Class) in a humanities-related field.
• Strong English proficiency
• Professional experience in providing secretarial support
• Demonstrated capacity to maintain confidentiality of sensitive information
• At least three years of relevant post-qualification experience in a comparable role are required.
• Proficiency in computer usage is required.

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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