Document Controller
Ayesa
17 days ago
Posted date17 days ago
N/A
Minimum levelN/A
Company Description
Job Title: Document Controller
Division: Major Projects
Location: London
About Us
Ayesa is a global engineering consultancy with over 13,000 employees, where our UK & Ireland business combines international strength with the agility and autonomy of an SME.
With a presence in 40 countries, Ayesa has built a strong international reputation across a diverse range of engineering disciplines. Our expertise includes water and flood infrastructure, transportation, marine and coastal engineering, geoscience, environmental services, energy, and building structures.
Our UK & Ireland teams deliver technically challenging, varied projects that develop broad expertise without confining people to narrow roles - offering the opportunity to make a meaningful local impact while benefiting from the stability, knowledge, and career opportunities of a well-established global organisation.
Position
What You Will Be Doing
As a Document Controller, you will be responsible for the smooth flow of documents in and out of the project, ensuring that correct processes and procedures are followed. You will also ensure that documents are correctly stored and organised in the relevant Common Data Environments.
• Issuing of documents to the client and other external stakeholders, following the approved processes and procedures.
• Uploading incoming documentation to the relevant filing system.
• Populate and manage the Master Information Delivery Plan, ensuring all documents have a valid document number.
• Management of CDE's, such as Asite and ProjectWise.
• Ensure document registers are kept up to date, and archiving systems are in place.
• Perform audits and compliance checks on documents as required.
Requirements
What You Bring
• Minimum of two years' relevant experience in document control roles.
• Strong working knowledge of CDE's such as Asite and ProjectWise.
• Detail-oriented with a focus on maintaining high standards of quality and compliance.
• Excellent communication and interpersonal skills, with the ability to train and guide team members effectively.
• Strong administration skills and knowledge of Microsoft Office products, in particular Excel.
• Experience working on large-scale civil infrastructure projects.
• A relevant, industry recognised qualification or previous training.
Other information
What's in It for You
We're Inclusive by Design
Ayesa is proud to be an equal opportunity employer. We value and celebrate diversity in all its forms, including but not limited to age, disability, gender identity, race, religion or belief, sex, sexual orientation, and socio-economic background or neurodiversity. We believe that a diverse workforce fosters innovation and stronger outcomes. We are committed to inclusive hiring practices, providing reasonable adjustments for applicants and employees with disabilities, and ensuring equal access to opportunities for learning, development, and progression across our organisation.
Job Title: Document Controller
Division: Major Projects
Location: London
About Us
Ayesa is a global engineering consultancy with over 13,000 employees, where our UK & Ireland business combines international strength with the agility and autonomy of an SME.
With a presence in 40 countries, Ayesa has built a strong international reputation across a diverse range of engineering disciplines. Our expertise includes water and flood infrastructure, transportation, marine and coastal engineering, geoscience, environmental services, energy, and building structures.
Our UK & Ireland teams deliver technically challenging, varied projects that develop broad expertise without confining people to narrow roles - offering the opportunity to make a meaningful local impact while benefiting from the stability, knowledge, and career opportunities of a well-established global organisation.
Position
What You Will Be Doing
As a Document Controller, you will be responsible for the smooth flow of documents in and out of the project, ensuring that correct processes and procedures are followed. You will also ensure that documents are correctly stored and organised in the relevant Common Data Environments.
• Issuing of documents to the client and other external stakeholders, following the approved processes and procedures.
• Uploading incoming documentation to the relevant filing system.
• Populate and manage the Master Information Delivery Plan, ensuring all documents have a valid document number.
• Management of CDE's, such as Asite and ProjectWise.
• Ensure document registers are kept up to date, and archiving systems are in place.
• Perform audits and compliance checks on documents as required.
Requirements
What You Bring
• Minimum of two years' relevant experience in document control roles.
• Strong working knowledge of CDE's such as Asite and ProjectWise.
• Detail-oriented with a focus on maintaining high standards of quality and compliance.
• Excellent communication and interpersonal skills, with the ability to train and guide team members effectively.
• Strong administration skills and knowledge of Microsoft Office products, in particular Excel.
• Experience working on large-scale civil infrastructure projects.
• A relevant, industry recognised qualification or previous training.
Other information
What's in It for You
- Competitive Salary: We offer a competitive salary package to attract and retain top talent in the industry.
- Flexible Working: Enjoy flexible working hours and hybrid working, allowing you to achieve a better work-life balance.
- Employer Pension Match Scheme: We offer a pension match scheme to help you secure your financial future.
- Income Protection: Receive support in safeguarding your income in the event of illness or injury.
- Life Assurance: Gain peace of mind with life assurance coverage.
- Training and Development Programme: Access a range of training and development opportunities to enhance your skills and advance your career.
- Family & Well-Being Support: Benefit from our Enhanced Maternity & Paternity Benefits and our confidential support services to address personal or professional challenges, included in our Employee Assistance Programme.
- Sports and Social: Engage in our vibrant sports and social activities to foster a sense of community and well-being among our team members.
- Increased Annual Leave: 25 days' annual leave plus statutory bank holidays, enjoy increased annual leave entitlements based on years of service.
- Recognition Awards: Receive recognition for your contributions through our awards program, celebrating achievements and excellence.
We're Inclusive by Design
Ayesa is proud to be an equal opportunity employer. We value and celebrate diversity in all its forms, including but not limited to age, disability, gender identity, race, religion or belief, sex, sexual orientation, and socio-economic background or neurodiversity. We believe that a diverse workforce fosters innovation and stronger outcomes. We are committed to inclusive hiring practices, providing reasonable adjustments for applicants and employees with disabilities, and ensuring equal access to opportunities for learning, development, and progression across our organisation.
JOB SUMMARY
Document Controller
Ayesa
London
17 days ago
N/A
Full-time
Document Controller