Handle Human Resources Day-to-Day Operations
1. Maintain HR & Payroll database and personnel files, ensuring accurate records are held and changes are made on time.
2. Ensure the accuracy of Payroll data calculations by collecting timesheets, checking for approvals of annual leave, sick leave, and unpaid leave, bonuses.. etc.
3. Process monthly payroll, ensuring compliance with Social Security and Income Tax Regulations.
4. Prepare Monthly payroll slips.
5. Handle social security and tax-related payments, including filing monthly returns and liaising with relevant authorities.
6. Obtain Social security and tax receipts.
7. Submit monthly, quarterly, and yearly Tax and Social Security reports to the Social Security Department and the General Commission for Taxes (GCT).
8. Monitor updates on Local Labor, Social Security, and Tax laws and highlight potential implications on employment matters
9. Draft official letters and communicate it with the relevant stakeholders when needed.
10. Act as focal point in executing periodic Audits, historical reconciliations, major system changeovers, or exceptional authority interventions.
11. Ensure proper archiving of administrative documents (hard copy and soft version).

Handle Finance Payroll related tasks
1. Compute Payroll Taxes and Social Security contributions, filing tax returns within due dates, and facilitate payment of taxes in coordination with the Head Quarter Tax Team.
2. Facilitate local payments, salaries and taxes in coordination with the Head Quarter Treasury Team.
3. Obtain tax clearance and letters of good standing from the Tax and Social security authorities.
4. Support the Head Quarter Tax Team in filing annual financial statements and tax returns of Iraq Office.
5. Liaise with tax advisors to represent the Company in front of Tax and Social security authorities when and as required.
6. Coordinate with local banks on mandate-related matters and operational issues, including but not limited to opening bank accounts, activating dormant accounts, and reviewing bank requirements.
7. Properly maintain all financial records (hard copy and soft version)

Administrative Support
1. Handle office tasks such as filling, generating reports and setting up for meetings and ordering supplies.
2. Screen phone calls, and re-route calls to appropriate party.
3. Greet and assist visitors and guests.
4. Responsible for mail receiving and delivery.
5. Responsible for office supplies monitoring and ordering.
6. Dealing with inquiries or needs from visitors and workers.