Senior Technical Assistant

Location: Qatar (Project Site)

Qualification:

• Diploma or equivalent with appropriate training in computer software, clerical activities, and office administration.

Experience:

• Minimum 5 years of experience in administration/clerical functions, including strong computer skills and database management.

• Advanced knowledge of MS Office applications.

• Skills: creativity, initiative, teamwork, strong written, communication, and interpersonal skills.

• Familiarity with project execution and tendering terminology and basic technical understanding.

• Knowledge of PDMS project document control systems is desirable.

Primary Duties and Responsibilities:

• Assist Project Manager/Construction Lead in all administrative and clerical duties for the NGL-5 Project.

• Supervise administrative and office support functions, ensuring confidentiality at all times.

• Maintain an efficient filing system, process incoming/outgoing mail, and liaise with relevant departments on administrative issues.

• Maintain and update comprehensive office filing systems for correspondence, reports, minutes of meetings, and confidential project documents.

• Track correspondence from Management, Department Heads, and Division Heads; distribute to action parties per Manager directives.

• Process duty visit forms and expense claims, coordinating approvals and forwarding to HR.

• Manage office stationery requirements, prepare call-off orders, and maintain stock levels.

• Maintain updated telephone lists for the department.

• Track outstanding action items and follow up with departments to ensure completion.

• Prepare, type, check, and dispatch memos, reports, letters, and faxes with appropriate signatures.

• Arrange safety clothing and PPE for project staff as required.

• Coordinate security passes for project sites including Mesaieed, Refinery, and Ras Laffan.

• Maintain spreadsheets tracking project staff records, area access passes, H2S certificates, TAAS, allowances, leave plans, and training schedules.

• Coordinate recruitment schedules and interviews in liaison with HR and PS departments.

• Maintain project fact sheets and records for instant access, including variation and WCR history.

• Coordinate SAP data input related to project handover requirements.

• Prepare and deploy project handover dossiers.

Skills & Competencies:

• Strong organisational, clerical, and administrative skills.

• Excellent written and verbal communication skills.

• Ability to manage confidential information with discretion.

• Proficient in MS Office and project document control systems.

• Strong attention to detail and follow-up.

• Team player with initiative and problem-solving capability.