JOB DESCRIPTION

Job Summary:

The Administrative Assistant & Vendor Support Services in Nisku, Alberta receives vendor invoices, manages vendor set-up questions/queries, processes incoming cheques/invoices, and focuses on vendor management and compliance. They provide support to the Administration Supervisor, Division/District Managers, and Financial Manager as needed.

Excellent customer service skills are essential, as this role serves as a primary point of contact for vendors. The ideal candidate will handle vendor interactions with professionalism, urgency, and a solution oriented mindset.JDE experience and accounting background is an asset

Essential Job Responsibilities:

• Demonstrate the capability to work independently on complex and multiple projects requiring judgment to resolve problems.
• Accurate and timely processing of vendor invoices, ensuring discrepancies are reviewed, researched and closed
• Maintain new and current vendor files
• Responsible to follow all applicable company and corporate policies, guiding principles, procedures and programs; including but not limited to the process map, support processes, health, safety and environmental requirements.
• Can interact with all departments and vendors in a fast-paced environment
• Comply with all NOV Company and HSE procedures and policies
• Supports and coordinates with internal and external resources and brings significant problem encountered to the Administration Supervisor's attention
• Demonstrates the capability to work under minimal supervision and to resolve problems
• Provides assistance to the group with purchase orders as needed
• Review and evaluate service reports for completion
• Office management responsibilities including ordering office supplies
• Other duties as assigned

Vendor Questions and Queries:

The primary source of contact for all vendor notifications and queries is our shared payable inbox which receives approximately 25-65 Emails per day. Some of the primary functions are as follows:

• Receives invoices from vendors and forwards to applicable operation leads to approve and process in JDE
• Access Vendor Portals (Mainly Utility Companies) to extract invoices and forward to operations
• Coordinating between the operational group and vendors to address any error or issues on vouchers or payments
• Monitor credit/spend limits with vendors

Direct Processing of:

• Cheques received from Customer - preparation of deposits
• Some Billing Functions for both intercompany and third-party customers
• Coordinate with Accounts Payable in Houston to facilitate printing of cheques for Canadian groups
• Other ad-hoc projects and other functions required to support the region

Vendor Management and Compliance:

• Assisting both the operational and vendor sides of the TPH process (providing instructions and requesting additional information required for set-up and compliance purposes)
• Changes communicated by the vendors will need to be processed via TPH

Qualification Requirements:

• 3-5years of administration experience
• Excellent communication skills
• Able to comprehend written and spoken instructions and follow demonstrated instructions
• General understanding of vendor management
• Pro-active operating style requiring a high energy level and tolerance to tight deadlines

Technical Requirements:

• JDE, Microsoft Office & Outlook knowledge required
• Accounting and Finance skills

HSE Requirements:

• Office environment
• Sitting, typing, walking, standing
• Near Miss/Incident Reporting
• Ergonomic training
• New hire / employee HSE orientation

Preferred method of application and to view all opportunities visit:

https://www.nov.com/Careers

NOV is an Equal Opportunity Employer and Prohibits Discrimination or Harassment of Any Kind: NOV is committed to the principle of equal employment opportunities for everyone and to providing employees with a work environment free of discrimination and harassment. NOV values inclusion and diversity; we encourage all qualified candidates to apply.

With over 30 different locations in Canada, and 30, 000 people worldwide, NOV is proud to offer their employees competitive pay and excellent benefits, including a Flexible Spending Account, employer paid premiums, and employer contributions to our employee's RRSP. We are also proud to provide on the job training, with potential for advancement within our organization, and an Educational Assistance Program.

NOV thanks all interested applicants, however only those selected for interview will be contacted.