Document Controller - Motherwell
Balfour Beatty
About the role
Balfour Beatty has an exciting opportunity for a Document Controller to join our team at our Maxim office in Motherwell.
Role Purpose:
Key Responsibilities
What You Need
At Balfour Beatty, we're more than just a construction company. We deliver vital infrastructure that helps shape the communities around us. You'll join a team that values innovation, collaboration, and your personal development - with opportunities to learn, grow, and make a real impact.
We support flexible and hybrid working where possible, and we are committed to creating a diverse and inclusive workplace where everyone feels valued.
Professional and personal development
The size and scale of Balfour Beatty coupled with our strong pipeline of work provides incredible opportunities, regardless of what stage you are at in your career.
We encourage and empower our employees to take control of their career and explore which part of the business they want to work in and what role is right for them. We actively encourage our managers and employees to have open communication throughout the year about wellbeing, development and career opportunities.
We're proud of the Balfour Beatty Academy. Whether it's sharpening your technical expertise, improving your personal skills or seeking support to become professionally qualified, our 70:20:10* approach to development means we have a learning approach that suits everyone.
*70% learning on the job, 20% learning from those around you, and 10% formal training courses and learning events.
For further information about Balfour Beatty Regional Scotland please go to www.balfourbeatty.com/careers/Scotland - You can also check out further job opportunities in the careers section
Why work for us
Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more...
About us
From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
Balfour Beatty has an exciting opportunity for a Document Controller to join our team at our Maxim office in Motherwell.
Role Purpose:
- Manage all Project documentation in compliance with ISO 19650 ensuring accuracy and accessibility for all stakeholders.
- Maintain confidentiality around sensitive information ensuring accurate information management.
- To provide subject matter expertise and coaching on the use of common data environment software to relevant project teams and subcontractors.
Key Responsibilities
- Interpret project specific requirements and set up of document review workflows ensuring that procedures are fully implemented to meet compliance requirements for ISO19650 information. management file naming regulation standards.
- Identify contractual requirements in relation to document control.
- Ensure accurate control of documentation from pre-construction through to completion and archive.
- Manage different Review Workflows, consulting closely with the project design manager along with site team, design team, subcontractors, customers, external suppliers.
- Liaise with project teams, ensuring they have a full understanding of the document control procedure along with the CDE system procedures providing training and instruction as needed for the distribution of project information ensuring that stakeholders receive up to date information.
- Produce weekly progress reports and actively engage with the design team to ensure all reviews, requests for Information, Issues etc are closed out within the specified time.
- Provide feedback such that design and project managers are fully aware of all documentation issues.
- Conduct regular reviews and document audits to ensure compliance and accuracy.
- Role will involve an element of Site working & office working as determined by project specific requirements.
- Live the Balfour Beatty Values.
- Ensure a relentless focus on Zero Harm.
What You Need
- Excellent Administration skills
- Ability to manage multiple projects simultaneously.
- Strong IT literacy - confident working across cloud-based platforms and Microsoft Office (incl. SharePoint & Teams)
- Understanding of ISO 19650 file naming regulation standards used in documentation control.
- Experience of working with Common data environment platforms (CDE)
- Experience of document control within the construction industry desirable
- Experience using Bim Docs and /or Autodesk Construction Cloud (ACC) desirable.
- An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business.
- Strong interpersonal and communication skills.
- Determination to see tasks through to completion, with excellent planning and organisation and diligence skills.
- Full clean driving license desirable.
At Balfour Beatty, we're more than just a construction company. We deliver vital infrastructure that helps shape the communities around us. You'll join a team that values innovation, collaboration, and your personal development - with opportunities to learn, grow, and make a real impact.
We support flexible and hybrid working where possible, and we are committed to creating a diverse and inclusive workplace where everyone feels valued.
Professional and personal development
The size and scale of Balfour Beatty coupled with our strong pipeline of work provides incredible opportunities, regardless of what stage you are at in your career.
We encourage and empower our employees to take control of their career and explore which part of the business they want to work in and what role is right for them. We actively encourage our managers and employees to have open communication throughout the year about wellbeing, development and career opportunities.
We're proud of the Balfour Beatty Academy. Whether it's sharpening your technical expertise, improving your personal skills or seeking support to become professionally qualified, our 70:20:10* approach to development means we have a learning approach that suits everyone.
*70% learning on the job, 20% learning from those around you, and 10% formal training courses and learning events.
For further information about Balfour Beatty Regional Scotland please go to www.balfourbeatty.com/careers/Scotland - You can also check out further job opportunities in the careers section
Why work for us
Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more...
About us
From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
JOB SUMMARY
Document Controller - Motherwell
Balfour Beatty
Motherwell
9 hours ago
N/A
Full-time
Document Controller - Motherwell