About The Role

PD&MS Group are now looking for a Document Controller to join our team on a full-time, employee basis at our office in Aberdeen. Candidates with previous experience dealing with vendor documentation is preferred but not essential.

Rolesummary:

TheDocument Controller is required for the formal receipt, issue, maintenance andcontrol of all company controlled paper and electronic documents according tocompany procedures.

Responsibilities:

• Maintaining technical files in line with company procedures
• Formal receipt, issue and control of company documents in line with company procedures
• Maintaining accurate document control records in line with company procedures
• Refinement of existing document control recording systems through discussions and agreement with line supervision
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
• Manage and update document folder structure in the system
• Support, monitor and review Suppliers and Contractors Document Control
• Liaison with client document control departments ensuring their procedures are adhered to
• Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
• Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
• Preparation of document transmittals and maintaining precise, auditable records
• Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
• Undertake archiving in accordance with the Quality Management System
• Support and monitor Document Management of the projects
• Undertake specific Senior Document Controller duties in their absence
• Receive and control Client supplied, project related documents, in line with Company procedures
• Demonstration of safe approach in working practises
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values