Job Purpose

• Organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency

Job Responsibilities

Maintaining office services and efficiency, supervising office staff and maintaining office records:

• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming letters, faxes and post;
• Organizing meetings and appointments;
• Raising purchase requisitions for ordering office furniture, stationery and other necessary materials for maintaining work of Ashgabat Office;
• Liaising with members of the senior management team;
• Dealing with complex queries and complaints on the telephone, by email and in person;
• Performing secretarial functions, which include answering incoming calls, handling the correspondence;
• Preparation of timesheets of staff employed at Ashgabat office building.
• Careful attitude towards entrusted property and inventory.
• Close interaction and support when other departments call for help
• If necessary, going on business trips as per instruction of management
• Execution of other tasks assigned by line management, if required.
• Compliance with the dress code policy of the company.

Education

Qualification Requirements

• Primary Professional Education. Higher Professional Education is a privilege.

• Experience of performing secretarial function.
• Ability to communication in Russian, English and Turkmen languages.

Job Requirement

Corporate Code of Conduct

Annual Work Program and Budget (WP&B)

Project HSSE Review (PHSSER)

Department Objectives and KPIs

Digital Copyrights

Business Continuity and Disaster Recovery Planning

Document Control (Technical)

Software Skills - MS Office

Electronic Document Management - Business Documents

Organization and Management of Meetings

Standard Operating Procedures

Planning and Organizing

Management of Change

Audit Process

Report writing

Market Economics, Supply and Demand

Business Data Management

Project HSSE Review

Organizing and Managing Corporate Travel

Office Services

Office Management

Organizing Visas and other Travel Documents

Office Stationery

Leadership

Travel and Expense Requests

Gifts and Commemorative Items

Employee Benefits Administration

HR Information and Records - Storage, Compliance and Privacy

Vendor Management

Supplier Selection

Requisitions and Purchase Orders

Office Security

Business Services Management

Certifications

Skills

Physical Requirements

Years of Experience