Job Description

About AMANA

Group AMANA is in constant forward motion. Over decades of growth, we have adopted intelligent solutions that improve the way we build, making AMANA a regional leader in the industry today. We have gone beyond conventional construction by championing intelligent solutions that improve the way we build.

We are the region's trusted design-build company, specializing in industrial construction for over three decades. Our reputation is built on our ability to provide turn-key solutions for fast-track projects, repeatedly.

We are a human-centric organization, promoting learning and development opportunities for all employees to thrive in dynamic markets. By investing in our people's continued growth and learning, we challenge and change how we build together - people and business.

Operational

Maintains and ensures that all project records such as contract documents, quality records, invoices, baseline schedules, material submittal logs, etc. are identifiable, retrievable and secured against deterioration or loss, and distributed to the project team on a timely manner.

Studies contract documents and project specifications related to the document management system.

Assists Project Manager in establishing the project document distribution matrix.

Coordinates with Project Manager, QA/QC Manager, HSE Manager, and the Engineering team for developing and maintaining filing systems of the project and their relevant security levels as per the authorization matrix.

Maintains and controls document register and updates it regularly with all incoming and outgoing information.

Prepares outgoing document transmittals and ensures proper submission to the relevant parties with an official acknowledgement of receipt.

Distributes documents in a timely manner to the concerned persons in accordance with the distribution matrix as authorized by the Project Manager.

Ensures that all obsolete and superseded documents are clearly identified and logged in the register.

Ensures all project documents are properly maintained till defect liability and or the completion of contractual retention period or other contractual requirements and as per local laws to use for future references and to provide supports for financial/legal disputes.

Ensures all the Close-Out deliverables (test reports, operation and maintenance manual, as-built drawings, authorities approvals, etc.) hard and soft copies are available for final archiving purpose.

Facilitates the processes revisions, updates and keeps the related documents tracked, controlled and distributed to required personnel.

Studies tender/project documents and prepares relevant quality plan for submission.

Studies contract documents and project specifications related to quality and coordinates with QA Eng /QAOfficer in preparing project quality plan and follows- up with the consultant/client to obtain their approvals.

What makes a true AMANAian?

• We know that our company growth and success come from our people who continuously drive our company, partners and clients forward. Our community of talented employees, AMANAians, are built on the eight foundations of the Group Amana workforce.
• We are Team Players.
• We are Reliable.
• We communicate with Clarity.
• We make decisions based on Understanding.
• We are Accountable.
• We foster Integrity.
• We are human Driven.
• We are Adaptable and Agile