Administrative Assistant - Knowledge Transfer & Training

About the job Administrative Assistant - Knowledge Transfer & Training

Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill, please visit our website at www.hillintl.com.

General Description of Role and Responsibilities:

• Coordinate and support knowledge transfer (KT) and training activities across projects
• Schedule training sessions, workshops, and KT meetings in coordination with internal teams and clients
• Prepare and circulate training materials, attendance sheets, and session agendas
• Track training completion status and maintain accurate training records
• Maintain a tracker for knowledge transfer plans, sessions conducted, and pending activities
• Collect and archive training feedback forms and evaluation reports
• Ensure all required documentation related to training and KT activities is complete and properly filed
• Follow up with stakeholders on pending deliverables related to knowledge transfer
• Maintain organized electronic and physical records of all KT and training documentation
• Provide regular status updates and summary reports to the project team

Qualifications, Experience, Knowledge and Skills:

• Bachelors degree in Business Administration or related field
• 1–3 years of administrative, training coordination, or project support experience
• Strong attention to detail and documentation accuracy
• Good organizational, scheduling, and follow-up skills
• Proficient in MS Office (especially Excel and PowerPoint)
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information