JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world.

The Role

This is an exciting opportunity for a detail‑oriented and organised Proposals Administrator to support the end‑to‑end development of proposal documents, ensuring timely delivery, accuracy, and compliance with client requirements. The ideal candidate will have experience in proposals coordination or administrative support within the engineering, oil & gas, or energy sectors.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status quo in the upstream and midstream oil and gas, onshore and offshore, gas‑to‑liquids, decarbonisation, and electrification markets. We pride ourselves on steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the forefront of transformative projects that are providing sustainable power to future generations. We bring low‑carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: Delivered to high-profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are actively committed to diversity and inclusion across our business
• Competitive remuneration package: Regular reviews to ensure alignment with the market
• Medical Insurance: Inpatient and outpatient medical cover
• Group Life and Personal Accident Insurance
• End of Service Gratuity in line with UAE Labour Law
• Employee Share Plan with company matching
• Long Service Award recognising employee dedication
• Commitment to continued professional development: Tailored development plans
• Global connections: Work with experts across the world
• Energy Transition Academy: Access to knowledge and systems shaping the future of energy

The key objectives for this role are:

• Support the full lifecycle of proposal development, from initial request through to submission
• Ensure all proposal documentation is accurate, well‑formatted, and compliant with client requirements
• Coordinate inputs from technical teams, commercial teams, and management
• Maintain and update proposal trackers, templates, and documentation libraries
• Assist in planning deadlines, ensuring timely delivery of all proposal submissions

RESPONSIBILITIES

Key Accountabilities and Responsibilities:
• Coordinate, organise and format proposal documents, including Pre‑Qualification Questionnaires (PQQs), Expressions of Interest (EOIs), and RFP submissions
• Track proposal schedules, deliverables, and internal approval processes
• Liaise with engineering, estimating, legal, and commercial teams to gather required inputs
• Review documents for consistency, clarity, and compliance with branding and client instructions
• Maintain accurate proposal records and data within internal systems
• Assist with layout, graphics, CV formatting, and quality checks
• Support development of standard proposal templates and content libraries
• Participate in lessons‑learned reviews to support continuous improvement

QUALIFICATIONS

What makes you remarkable?

At Wood, we welcome all talented individuals to consider joining our team. Even if you don't match every requirement, we encourage you to apply.

Expected:
• Bachelor's degree in business administration, Communications, or related field
• 0-1years of experience in proposals coordination or administrative support, ideally within engineering, oil & gas, or EPC environments
• Strong written English, document formatting, and proofreading skills
• Excellent organisational and time management skills
• Proficiency in MS Office (Word, PowerPoint, Excel); experience with Adobe Acrobat is a plus
• Ability to work under pressure with tight deadlines
• High attention to detail and commitment to quality
• Strong interpersonal and communication skills

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.