Document Controller

Department: Project management

Employment Type: Contract / Temp

Location: Aberdeen

Description

We are seeking an experienced and highly organised Document Controller to support our project delivery teams. The ideal candidate will have a strong background working within small/medium consultancy or project-based environments and will bring excellent attention to detail, communication skills, and the ability to prioritise effectively in a fast-moving setting.

Key Responsibilities

• Manage, maintain and update project MDRs (Master Document Registers).
• Coordinate the submission and delivery of documentation to multiple clients, ensuring full compliance with each client's document control requirements.
• Conduct QA checks on all outgoing documentation to ensure accuracy, consistency, and correct formatting.
• Oversee the receipt, logging, filing, and distribution of incoming project documents.
• Ensure version control and maintain document traceability throughout the project lifecycle.
• Support project teams by providing guidance on document management processes and best practices.
• Manage and optimise SharePoint and other relevant systems.

Skills, Knowledge and Expertise

• Minimum 5 years' experience in a Document Controller role.
• Background in small/medium consultancy or project-based environments (essential).
• Highly organised, diligent, and reliable, with excellent attention to detail.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Experienced with industry-standard DMS platforms, including ProArc, Assai, PIMS, Laserfiche (or similar).
• Familiarity with client-specific documentation requirements in engineering or project delivery settings (desirable).