Administrative Assistant
NOV
2 hours ago
Posted date2 hours ago
N/A
Minimum levelN/A
JOB DESCRIPTION
PRIMARY RESPONSIBILITIES
EDUCATION & EXPERIENCE QUALIFICATIONS
PRIMARY RESPONSIBILITIES
- Serve as the primary administrative contact for the Downhole Technologies Leadership Team.
- Manage and maintain complex calendars for the President of the Business Unit, proactively identifying and resolving scheduling conflicts.
- Prepare detailed briefing materials, agendas, presentations, and itineraries for leadership meetings and travel.
- Coordinate leadership meetings, including offsite meetings and special events.
- Perform additional administrative and project-related duties as assigned.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, visa requirements, and logistics.
- Provide real-time itinerary updates and support during travel as needed.
- Research and secure high-quality hotel accommodations.
- Plan and coordinate business lunches and identify appropriate conference spaces for meetings and events.
- Monitor and manage the main mailbox, ensuring timely responses and proper routing of communications.
- Coordinate with IT regarding office systems, equipment, access, and technical needs.
- Order, monitor, and manage office supply inventory to ensure adequate stock levels.
- Support office operations to maintain an efficient and professional work environment.
- Prepare and manage expense reports, invoices, and corporate credit card reconciliations.
- Ensure accuracy, timeliness, and compliance with company policies.
- Track and maintain records related to leadership expenses and administrative budgets as required.
EDUCATION & EXPERIENCE QUALIFICATIONS
- Minimum of 2 years of administrative experience, including direct support to senior leadership.
- Demonstrated ability to work independently, prioritize workload, and meet deadlines in a dynamic environment.
- Strong written and verbal communication skills.
- High level of discretion and professionalism when handling confidential information.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams).
- Experience managing executive calendars and proactively resolving scheduling conflicts.
- Experience coordinating complex domestic and international travel, including visa requirements and logistics.
- Strong organizational skills and attention to detail.
- Communicates clearly and professionally, both verbally and in writing.
- Drafts accurate correspondence, meeting materials, and travel briefings with strong attention to detail.
- Represents leadership professionally when interacting with internal and external stakeholders.
JOB SUMMARY
Administrative Assistant
NOV
Houston
2 hours ago
N/A
Full-time
Administrative Assistant