Context & Environment

Financial:

• Debtors Management
• COD Customers management
• Petty Cash
• Daily Sales Report

STATISTICAL:

• Customer Base : Customers, Internal Customers
• Geographical areas : Cape Town

Activities

Health, Safety, Environment and Quality:

• Be part of the daily, weekly and monthly Safety meetings
• Report near misses
• Manage systems/procedures, incidents reporting to company policies and relevant regulations
• Adhere to all health and safety regulations
• Assist with upholding the ONE Maestro Integrated system with the Depot Manager and other staff.

Integrity role for Depot Administrator

• Initiate meeting with relevant staff on the depot regarding safety barriers when Depot Manager/ Depot superintendent is not available
• Realization of the integrity checks based on the guide when required.

Administration:

• Do approval requests
• Process requests on e-Proc (manage stock required for the depot (order and buy) eg. Paper, water, other consumables
• Verify and monitor accuracy of customer invoices processed and timelines are met
• Monitor Competitor processing/queries and return rates
• Delete unused Sales Orders and Post Goods Numbers
• Monitor and Assist in following up on overdue accounts and queries
• Responsible for petty cash control account balancing at all times
• Filing/Archiving
• Assist in writing up of delivery note books should it be required
• Assist with completion and verification of MBR report

Reporting:

• Ensure weekly debtors report is available, monitor progress on overdue accounts
• Compile Daily Sales report by 2pm daily
• Complete Sharepoint requests

Management:

• Motivate, lead and guide all staff under your control
• Train staff where necessary
• Carry out relief work in their absence of the Depot Manager/Depot Superintendent and when required
• Time management of all reporting staff
• Manage team's performance by means of KPI, regular follow up meetings

Other:

• Attend ongoing training and develop relevant knowledge and personal skills as provided by the company
• Any other activity instructed to perform

Candidate Profile

Qualifications Required:

• National Senior Certificate or equivalent
• Computer Literacy

Desired Qualification

• National Diploma Supply Chain/Operations Management

Experience Required:

• A minimum of 2-3 years working experience in Accounting with Supervisory experience
• Knowledge of stock control and management gained in a petrochemical/LPG production or industrial environment
• A good knowledge of relevant legislation that impacts on LPG distribution and installations for example OHS-Act HAXCHEM and relevant SABS regulations
• Excellent knowledge of Industrial Relations
• Excellent knowledge of SAP
• Intermediate to advanced level Microsoft office proficiency

Other:

• Experience in producing and submitting quality reports as required
• Strong verbal and non-verbal communication skills
• Good leader qualities
• Strong problem solving, planning, organising and decision-making skills

Additional Information

N+1 Job Title: Depot Manager

N+2 Job Title: Operations Manager- LPG

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.