Context & Environment

Are you highly organised, detail oriented, and passionate about building strong administrative and documentation foundations that keep a Legal and Ethics function running smoothly?

TotalEnergies EP Malaysia is looking for a committed and structured Technical Assistant cum Administrator to support our Legal and Ethics Division. This is a great opportunity for someone who enjoys managing information, coordinating processes, and ensuring that key governance and compliance activities run efficiently.

Activities

Your Impact

As the Technical Assistant cum Administrator, you will play an important role in supporting the Legal and Ethics team through effective documentation management, coordination, and administrative support. In this role, you will:

• Manage and maintain the Legal Document Filing system and related facilities
• Ensure all legal documents, contracts, and records are organised, updated, and stored appropriately
• Coordinate with internal departments on legal documentation requirements
• Manage the Contract Repository Management System to ensure accurate registration and filing of contracts
• Remind and guide departments on proper contract and legal records submission
• Prepare periodic reports, records, and minutes of meetings
• Coordinate legal and ethics awareness programs across the organisation
• Assist in enrolments for legal training and professional memberships
• Manage administrative tasks including vendor and contractor payments
• Support the implementation of ethics programs across all Malaysian affiliates
• Provide daily administrative support to ensure smooth department operations

Candidate Profile

What We Are Looking For

To excel in this role, you should have:

• Minimum five years of experience as a document controller, administrator, or similar role
• A Diploma or Bachelor's degree in Law, Business Administration, or a related field
• Strong command of English in written and spoken communication
• Proficiency in Microsoft Word, Excel, PowerPoint, and Project
• Strong organisational abilities and attention to detail
• Ability to learn quickly, work with multinational teams, and support a fast moving department

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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Why TotalEnergies?

Join a global multi energy company where governance, ethics, and legal stewardship are essential pillars of the business. You will be part of a dedicated Legal and Ethics team that supports operations across Malaysia, providing you with opportunities to contribute meaningfully to compliance culture, organisational integrity, and operational excellence.