The Administrator/Office Supervisor is responsible for performing secretarial and administrative duties. The Administrator/Office Supervisor executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organization's operation, and assists the Business System Administrator with day-to-day activities.

• Type and proofread formal letters, interoffice correspondence and miscellaneous documents; compose correspondence and responses to inquiries independently.
• Answer telephone and handle requests for information at an advanced level.
• Set up and maintain department records and files.
• Arrange travel schedules and reservations.
• Supervise and train others.
• Monitor accuracy, completeness and timeliness of all critical business systems transactions.
• Coordinate meetings and office communications.
• Schedule conference rooms, audio/visual equipment and other materials as requested
• Assist with expense reports
• Coordinate invoice administration, approvals and ensure timely submission for payment.

Requirements

• 5+ years of experience in administrative or executive support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experience as an Executive Administrator or in a similar senior administrative position preferred.