JOB DESCRIPTION

About the Role

We are seeking a proactive and detail-oriented Administrator to support our operations in Azerbaijan. This is an excellent opportunity to join a global company while playing a key role in local operations, where your work will directly impact efficiency, team collaboration, and business success.

About the Company

NOV is a global leader in the design, manufacture, and support of energy equipment and services. With a strong and growing presence in Azerbaijan, we are committed to operational excellence, safety, and continuous improvement, supporting our customers through innovative solutions and a highly skilled workforce.

What We Offer

• Competitive salary aligned with the local market
• Stable, fixed term role within a global organization with a strong presence in Azerbaijan
• Private medical coverage and social benefits package
• Opportunities for professional growth, internal mobility, and international exposure
• Ongoing training and development programs
• A supportive and inclusive team environment
• A strong culture of safety, respect, and continuous improvement

Key Responsibilities

• Act as the local point of contact for all travel and logistics activities, including scheduling, travel and visa arrangements, accommodation, catering, and transfer coordination for the Repair, Training, and Service departments, including oversight of the NOV driver's schedule.
• Coordinate with the Repair Team and Stores to facilitate the procurement of goods and services from local vendors.
• Maintain accurate and up-to-date employee timekeeping and annual leave records, ensuring timely processing and reporting.
• Monitor and maintain the accuracy of the Training Log and provide support in organizing and coordinating training sessions as required.
• Prepare, compile, and distribute utilization and other operational reports in a timely and accurate manner.
• Provide facilities coordination support, including overseeing maintenance activities and managing office and facility supplies.
• Support all departments with filing and maintaining documentation within Rig Office and other document management systems, ensuring proper record control and compliance.
• Manage the ordering, tracking, and replenishment of office and facility supplies to ensure smooth day-to-day operations.
• Ensure full compliance with all Health, Safety, and Environmental (HSE) and Quality policies, processes, and procedures.
• Provide comprehensive administrative support across all departments as required.
• Provide coverage for the Administration team during absences and undertake additional duties aligned with administrative team responsibilities, as reasonably assigned by the Line Manager to meet business needs.

Qualifications & Experience

• 3-5 years of relevant experience in an administrative, logistics, or coordination role, preferably within an operational, service, or industrial environment.
• Experience with international teams/international companies
• Microsoft Office proficiency
• Fluency in Azerbaijani and English
• Experience working with document control systems (e.g., Rig Office) is an advantage.
• Basic understanding of HSE and Quality standards within a corporate or industrial environment.
• Excellent attention to detail and high level of accuracy in record-keeping and reporting.
• Strong organizational and communication skills

• Preferred:

• Experience with document control systems
• Knowledge of HSE standards

Why Join Us

At NOV, you will be part of a diverse, inclusive, and global workforce that values collaboration, innovation, and personal development. We are committed to creating an environment where our people feel supported, empowered, and inspired to perform at their best while contributing to our shared success.

About Us

Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies provides the technical expertise, advanced equipment, and operational support necessary for success-now and in the future.

Global Family

We are a global family of thousands of individuals working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

We anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.

Corporate

Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.