Document Controller

Application Deadline: 1 April 2026

Department: Delivery

Employment Type: Permanent

Location: Milton Keynes

Description

A little bit about us:East West Rail is an infrastructure programme linking communities between Oxford and Cambridge. The area is currently let down by a lack of transport choices, and we have a once in a generation opportunity to fix that - improving prosperity for people and places along the way. East West Railway Company (that's us) was created by the Department for Transport (DfT) to oversee the delivery of East West Rail from construction through to wheels in motion, making sure the railway comes together in the right way.

At East West Railway Company, we're committed to building an inclusive railway for all. We believe that to do that, we must nurture a diverse team that represents the UK communities that we impact. Our approach is simple - to create an environment where everyone is welcome and able to be themselves. We celebrate diversity and are proud to be an equal opportunity employer. We encourage applications of all backgrounds and experiences.

Role Summary:This role will support the Head of Digital Delivery and Document Control activities by maintaining accurate and compliant records across EWR systems in compliance with the relevant policies and standards. This role will work closely with internal and external stakeholders to manage incoming and outgoing documentation.

Function:The Delivery function is accountable for delivering an asset which aligns to the Sponsor requirements, establishing a safe, reliable and integrated railway. Delivery will demonstrate delivery excellence through technical innovation and design excellence, underpinned by mature Programme controls to maximise the benefit of project delivery in relation to public pound spent. The Delivery function will act as an intelligent and informed integrated team, that uses a network of third-party strategic suppliers to leverage the capabilities required to deliver the asset.

Key Responsibilities

• Use of the company document management system, and associate electronic document management systems
• Be responsible for managing large volumes of incoming and outgoing records, with key partners, suppliers, and other external stakeholders
• Collaborate with relevant teams to maintain suitable document control systems, procedures, and standards etc Issue controlled copies of documents to different internal and external stakeholders, managing all elements of associated workflows Maintaining drawing registers and other critical technical and safety-related records
• Collate requirements for external standards documentation and undertake purchasing etc. Requirements as appropriate
• Take responsibility of your own and others' health and safety by adopting and working to the EWR Co Health and Safety principles.
• Demonstrates a cost-conscious mindset, keeping tax payers' money at the forefront of decisions.
• Shows a commitment to innovation by proactively seeking creative solutions to challenges and opportunities.
• Act as a role model for EWR Co's vision and behaviours, working in ways that are aligned with EWR Co's Ways of Working, as well as encouraging and supporting others to do so too.

Skills, Knowledge and Expertise

• Previous document controller (or assistant) experience, ideally working on major construction programmes/projects, ideally in rail-related capacity or within the UK Public sector
• Excellent IT literacy, verbal and written communication skills
• Experience of document management in complex organisations liaising with a diverse range of departments and organisations
• Experience on client-side of a major infrastructure project would be an asset
• Experience and sound knowledge of ProjectWise, SharePoint, and Office 365
• Working knowledge of other propriety document control/EDMS, i.e., Aconex.
• Excellent relationship management, people skills and presentation skills with an ability to work effectively as part of a team
• BIM knowledge and experience (preferred not essential)
• Contribute to moving the document control function at EWR to an assurance role, participating in setting standards, defining, and maintaining processes and procedures in this space
• Strong attention to detail

Benefits

• Competitive salary that reflects your skills and experience
• Up to 12% employer pension contribution to support your future
• 36 days annual leave (including bank holidays) plus the option to buy up to 2 extra days
• 2 volunteering days, a chance for you to give back to the community
• Enhanced family-friendly policies to support you and your loved ones
• Life assurance (4x your annual salary) for peace of mind
• Employee Assistance Programme for confidential support when you need it
• Access to Perkbox for a wide range of discounts and wellbeing benefits
• Recognition programme, including on-the-spot and annual awards
• Advanced learning and development opportunities to help you grow.

Diversity and Inclusion:

At East West Railway Company, we're committed to building an inclusive railway for all. We believe that to do that, we must nurture a diverse team that represents the UK communities that we impact. Our approach is simple - to create an environment where everyone is welcome and able to be themselves. We celebrate diversity and are proud to be an equal opportunity employer. We encourage applications of all backgrounds and experiences.