Job Title: Board & Governance Coordinator

Location: Malaysia

Position Summary

An opportunity is available for a Board & Governance Coordinator to support the effective planning, coordination, and documentation of Board, Board Committee, and senior management meetings. This role plays a key part in ensuring high-quality governance processes, accurate documentation, and efficient boardroom operations within a regulated corporate environment.

You will work closely with Directors, senior leadership, and corporate secretarial teams to ensure meetings are well-organised, properly documented, and fully compliant with governance requirements.

Key Responsibilities

Meeting Planning and Coordination

• Lead end-to-end coordination of Board, Board Committee, and management meetings
• Develop and maintain annual meeting schedules in collaboration with key stakeholders
• Liaise with Directors and senior management to ensure timely submission of meeting materials

Meeting Documentation and Papers Management

• Review, compile, and verify Board and Committee papers for completeness and accuracy
• Ensure meeting materials meet internal governance standards in terms of clarity, consistency, and formatting
• Manage distribution of meeting papers via digital board portals or equivalent systems

Minutes Taking and Follow-Up Actions

• Attend meetings and prepare accurate, high-quality minutes capturing discussions, decisions, and action items
• Track and follow up on action items to ensure timely completion and reporting

Governance and Compliance Support

• Ensure meetings are conducted in accordance with relevant legislation, listing requirements, governance codes, and internal policies
• Support the Company Secretary in maintaining proper meeting procedures and governance standards

Continuous Improvement and Process Optimisation

• Identify opportunities to improve meeting processes, templates, and workflows
• Support digitalisation initiatives and best practices in board administration

Requirements

• Diploma or Degree in Business Administration, Law, Corporate Governance, or related field
• Experience in corporate secretarial, governance, or board support roles preferred
• Strong minute-taking and documentation skills
• High attention to detail and organisational ability
• Strong communication and stakeholder management skills
• Ability to handle confidential and sensitive information