Job Description

Overview

The Executive Assistant shall provide administrative support to the [Vice President of Transportation and Defense].

Your role

• Provide seamless executive support to the Vice President.
• Manage and prioritize competing demands.
• Coordinate leadership meetings and follow-ups.
• Maintain and track action items.
• Liaise with internal departments.
• Prepare presentations and reports.
• Manage documents across SharePoint and Teams.
• Support events and leadership forums.
• Anticipate needs and resolve issues proactively.
• Ability to manage a fluctuating workload and maintain a calm dispositions at times while working under pressure.
• A positive and team oriented outlook.
• Ability to lead by example and share best practice with peers.
• Flexibility in working hours.

About you

Responsibilities

The [Executive Support or Personal Assistant] must be proficient in Microsoft Office with strong organisational and time management skills whilst remaining adaptable to handle changing priorities and unexpected challenges.

• Technical Proficiency - Familiarity with office software (e.g., Microsoft Office Suite) and other relevant tools.
• Organisational Skills - Ability to manage multiple tasks, prioritize effectively, and maintain a well-organized workspace.
• Time Management - Efficiently managing the CEO's schedule and ensuring timely completion of tasks.
• Adaptability - Flexibility to handle changing priorities and unexpected challenges.
• Communication Skills - Excellent verbal and written communication skills to interact with various stakeholders and convey information clearly.
• Interpersonal Skills - Strong interpersonal skills to build relationships and work collaboratively with others.
• Problem-Solving Skills - Ability to anticipate issues and find solutions quickly and efficiently.
• Discretion and Confidentiality -Handling sensitive information with the utmost confidentiality.
• To provide context and background, the role is envisaged to be sourced.
• Previous experience in executive support of administrative roles, preferably within a consultancy or similar environment.
• Degree in a related discipline and/or Minimum 10 years' experience at senior support level.

Key Performance Indicators

The Executive Assistant shall provide administrative support to the [Vice President of Transportation and Defence]-They shall also be directly responsible for:

• Calendar and Scheduling Management - Coordinating and managing the] calendar, scheduling meetings, and ensuring they are well-prepared for all engagements.
• Travel Coordination - Planning and managing travel arrangements, including booking flights, accommodations, and transportation.
• Meeting Preparation - Preparing agendas, taking minutes, and following up on action items from meetings.
• Communication Management - Handling correspondence, filtering emails, and managing phone calls to ensure the time is used efficiently.
• Project and Task Management - Assisting with the management of various projects and tasks, ensuring deadlines are met and objectives are achieved.
• Confidentiality and Discretion - Handling sensitive information with the utmost confidentiality and discretion.
• Stakeholder Coordination - Acting as a key point of contact.
• Being the first point of contact with people from both inside and outside the organization; regularly liaising with clients, suppliers and other colleagues at all levels.
• Full understanding and practical application of the organisation's policies.

Rewards & benefits

Explore the rewards and benefits that help you thrive - at every stage of your life and your career.

This includes:

• Tax-free salary.
• Life insurance coverage.
• Medical insurance.
• Annual leave balance.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.

Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Worker Type

Employee

Job Type

Contractual (Fixed Term)

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.