Executive Assistant
Location: Qatar

Role Purpose
Provide high-level administrative and coordination support to the Board Secretary and Legal Division. The role ensures smooth governance operations by managing schedules, communications, documentation, and Board-related activities while acting as a key liaison between internal stakeholders and external parties.

Key Responsibilities

Board Secretariat Support

• Support the Board Secretary in all Board Secretariat activities

• Assist in organising Board and Committee meetings, including logistics and documentation

Board Meetings Coordination

• Coordinate meeting schedules with Board members and senior management

• Prepare agendas, board papers, and supporting materials

• Ensure timely and accurate distribution of Board documentation

Documentation and Record Management

• Maintain Board records, minutes, and governance documentation

• Ensure proper filing, archiving, and confidentiality of sensitive documents

Communication and Liaison

• Act as a point of contact between Board members, management, and external stakeholders

• Assist in preparing formal correspondence related to governance matters

Meeting Minutes and Follow-up

• Record meeting minutes and track action items

• Follow up on outstanding actions to ensure timely completion

Governance Administration

• Maintain governance registers, Board membership records, and committee structures

• Support compliance with corporate governance policies and procedures

Confidentiality and Information Security

• Handle sensitive information with strict confidentiality

• Ensure secure access and storage of governance documentation

General Duties

• Support the Board Secretary with additional administrative tasks as required

• Ensure adherence to company policies, procedures, and governance standards

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Public Relations, Literature, or related field

Experience

• Minimum 5 years’ experience in administrative roles within corporate, banking, or commercial environments

Skills and Competencies

• Fluency in both Arabic and English

• Strong organisational and time management skills

• Excellent written and verbal communication abilities

• Proficiency in preparing reports, presentations, and correspondence

• Strong interpersonal and stakeholder management skills

• Ability to multitask and work under pressure

• High level of professionalism, discretion, and attention to detail