Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm.

We are headquartered in London, Riyadh, Singapore and Dubai, Cape Town, Cairo & Sydney working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, cost management, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

Job Purpose

• Ensure project or company documents are filed/stored correctly and easily accessible to concerned parties.
• Record project documentation and review when required.
• Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or relevant departments.

Qualification / Experience

• Relevant academic and professional qualifications to carry out the role.
• Minimum Degree Level or equivalent, ideally a BSc / BA / BE or equivalent degree related to the area of expertise.
• Minimum 5 years of experience in a related field.

General Expectancy

• Moderate experience and proficiency in multiple competencies.
• Capable of handling tasks with supervision.

Responsibilities

• Register all incoming and outgoing correspondence, drawings, method statements, test sheets, MoMs, and technical submittals via the project's online portal (Aconex / BIM 360 / Procore).
• Maintain accurate and up-to-date document registers, including drawing registers, submission logs, and commissioning document trackers.
• Ensure proper stamping, coding, and filing of all incoming and outgoing documentation before circulation to the Project Manager and Commissioning Team.
• Control, track, and issue all project documentation-including correspondence, reports, drawings, submittals, and commissioning records-from the client, main contractor, and subcontractors.
• Log, track, and follow up on all commissioning-related submissions (method statements, pre-commissioning checklists, test packs, ELV loop sheets, cause-and-effect matrices, FAT/SAT reports, etc.).
• Support the Commissioning Management team by maintaining T&C trackers (method statement status, test sheet status, lookahead support documents, weekly evidence folders).
• Update and maintain the commissioning platform (e.g., CxAlloy or similar) with test sheets, checklists, comments, evidence, and status updates.
• Ensure all commissioning documentation follows the correct workflow and revision-control process.
• Assist in compiling system-level commissioning handover folders and ensure all required evidence is collected and properly filed.
• Coordinate with the main contractor, subcontractors, consultants, and OEMs to ensure smooth document workflow and timely closeout of submissions.
• Follow up on all open items and overdue submissions to ensure status changes from "open" to "closed" efficiently.
• Update drawings and documents in accordance with the latest revisions and project registers.
• Implement and maintain consistent electronic and hard-copy filing systems aligned with the PQP and ISO/QSE procedures.
• Maintain all project files to ensure they are organised, accessible, and up to date.
• Archive all project and contract documentation as required for project closeout and audits.
• Assist with the preparation and circulation of meeting minutes, reports, and administrative documents related to commissioning and project management.
• Support the team with data entry, document formatting, and record updates.
• Perform additional duties as assigned from time to time to support overall project needs.

Competencies

• Leadership / Management skills

Taking initiative, learning from mentors, and demonstrating a strong work ethic.

• Communication / Collaboration

Clear verbal and written communication, active listening, and professional etiquette. Effectively convey ideas and information to colleagues and supervisors.

• Technical Knowledge / Expertise

Develop a foundational understanding of technical concepts relevant to their role. Focus on learning the basic company processes and building foundational skills.

• Creativity / Innovation

Developing a basic understanding of the creative process and its importance in problem-solving.

• Client Focus / Relationship Building

Becoming aware of the importance of Client management and building good working relationships with colleagues.

• Strategic Vision / Planning

Learn about the company's mission, values, and basic strategic goals, including the basics of their role, understanding company processes, and building foundational skills.

Department Commissioning Locations Riyadh, Offices Employment type Full-time