Job Description

Roles and responsibilities:

• Document control & management
  Maintain and organize all incoming and outgoing documents (drawings, submittals, RFIs, reports), ensuring proper filing and tracking.
• Version control
  Ensure that only the latest revisions of documents are in circulation and obsolete versions are properly archived.
• Submission tracking
  Log, track, and follow up on submissions such as shop drawings, material submittals, and as-built drawings.
• Distribution
  Circulate documents to relevant stakeholders (consultants, contractors, client) and maintain distribution records.
• Register maintenance
  Update document registers (submittal logs, drawing registers, RFI logs) regularly.
• Compliance
  Ensure documentation follows project procedures, standards, and naming conventions.
• Coordination support
  Assist engineers and project teams in retrieving documents and maintaining workflow efficiency.
• Archiving
  Properly store final and approved documents for future reference and handover.

Must have skills:

• Experience in Managing projects documents and logs for the ID projects.
• Have experience in organizing, detail- oriented and capable of handling a high volume of technical documents.
• Fluent in English - writing and speaking.

Responsibilities

• Manage Site Offices for ASCC and Consultants and Client
• All Submittals from ASCC and Subcontractors
• Ensuring all Logs are updated weekly by both ASCC and Subcontractors
• Letters for Projects
• Arranging coordination for all NOC's from various Authorities
• Weekly Progress Report Coordination and issue to GAJ
• Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.
• Intake of all Subcontractors Material Samples and Document submittals
• Dealing with any Consultant and/or Client requests
• Keeping timesheets and records to accounts
• Dealing with and answering all mails from Consultants and Subcontractors
• Filing and recording weekly MOM for meetings.
• All Project Documents filing
• Raising PR's for Project
• Managing Petty Cash for Project
• Managing site staff on site such as: Teaboy, Nurse, Driver, etc.
• Shopping for Project Offices Welfare facilities
• Keeping records of all Project Staff Vacation Tracker
• Updating weekly Trackers for Project including Authorities and NOC's
• Scanning and Photocopy works for ASCC Staff and Consultants and Client
• Keeping track of all Stationery required for site offices
• Administration work for projects

About Us

Founded in 1971, the Al Shirawi Group has been serving people & industry for the last five decades. The Al Shirawi Group of Companies, grew from an unrelenting passion to provide the Middle East with high-quality solutions in the trading, industrial, distribution, contracting and service industries. From the Group's humble beginning as a trading house, today, Al Shirawi is a burgeoning conglomerate and one of the most reputed names in the Middle East with offices across the GCC region in Qatar, Oman, Kuwait , India and Egypt.

Powered by a 10,000+ workforce and supported by the latest technology and infrastructure, the Group has established itself as one of the largest, most trusted and prestigious partners for leaders across the Persian Gulf. Through its diverse industry expertise and over 35 companies, Al Shirawi has remained committed to ensuring excellence in every product and offering, enabling its business units to leave an indelible impact in the global market.

Since its inception, Al Shirawi has striven to create a culture where each individual feels seen and valued, rooted in excellence, transparency, compassion, honesty, empowerment and discipline. The Group has won multiple prestigious awards for years - a testament to the technical pedigree, people-centric approach and desire to serve the community with sustainable, cutting-edge solutions.