Document Controller - Southampton
Balfour Beatty
About the role
We are seeking a Document Controller to join our UKCS Living Places team, based in Southampton, supporting delivery on the Southampton City Council contract.
This is a 12-month fixed-term maternity cover, offering an excellent opportunity to be part of a high-profile local authority contract where effective information management is critical to successful delivery. You will play a key role in ensuring project documentation is accurately controlled, compliant, and readily accessible to project teams, partners and the client.
This role will suit someone who is highly organised, detail-focused, and comfortable working in a fast-paced, collaborative environment.
What you'll be doing
As a Document Controller, you will be responsible for the day-to-day management of project documentation across the contract, ensuring best practice and compliance throughout. Your key responsibilities will include:
We're looking for a motivated and reliable professional with experience in document control or information management, ideally within construction, highways or infrastructure environments. You'll bring:
Why work for us
Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more...
About us
Balfour Beatty Living Places works in long-term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
We are seeking a Document Controller to join our UKCS Living Places team, based in Southampton, supporting delivery on the Southampton City Council contract.
This is a 12-month fixed-term maternity cover, offering an excellent opportunity to be part of a high-profile local authority contract where effective information management is critical to successful delivery. You will play a key role in ensuring project documentation is accurately controlled, compliant, and readily accessible to project teams, partners and the client.
This role will suit someone who is highly organised, detail-focused, and comfortable working in a fast-paced, collaborative environment.
What you'll be doing
As a Document Controller, you will be responsible for the day-to-day management of project documentation across the contract, ensuring best practice and compliance throughout. Your key responsibilities will include:
- Managing and maintaining project documentation within the Common Data Environment (CDE)
- Registering, distributing and tracking incoming and outgoing documents, drawings and correspondence
- Ensuring document control processes, workflows and naming conventions are correctly applied and adhered to
- Maintaining accurate internal and external document registers, with full version and configuration control
- Supporting project teams and supply chain partners with document control systems and processes
- Carrying out quality checks on documentation to ensure accuracy, consistency and compliance prior to issue
- Managing document archiving from pre-construction through to project completion and handover
- Handling sensitive and confidential information in line with contractual and company requirements
- Working closely with the wider project team to support efficient and timely information flow
We're looking for a motivated and reliable professional with experience in document control or information management, ideally within construction, highways or infrastructure environments. You'll bring:
- Previous experience in a Document Controller or similar role
- A good working knowledge of document control principles and best practice
- Familiarity with ISO 19650 and Common Data Environments
- Strong organisational skills and the ability to manage multiple priorities
- Excellent attention to detail and a commitment to accuracy
- Confident communication skills and the ability to work collaboratively with a variety of stakeholders
- A proactive, supportive approach and willingness to contribute to continuous improvement
Why work for us
Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more...
About us
Balfour Beatty Living Places works in long-term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
JOB SUMMARY
Document Controller - Southampton
Balfour Beatty
Southampton
2 days ago
N/A
Full-time
Document Controller - Southampton