CHAP are currently seeking a Document Controller. The role will be responsible for supporting all aspects of document control within a project, ensuring that systems, processes, and reporting requirements for both internal and external clients are met through strict adherence to established procedures.

Main Tasks

• Maintaining a comprehensive document control system, inclusive of field systems, to ensure the requirements of any specific project are met.
• Creating document templates.
• Converting information from project teams into user-friendly documents.
• Numbering and labelling documents for identification and reference.
• Scanning, copying and distributing documents to project team members and stakeholders.
• Tracking documents to maintain confidentiality.
• Reviewing documents and making revisions for accuracy.
• Liaising with project team members to ensure documents meet requirements.
• Training document specialists and other employees on document systems.
• Remain up to date with all company policies and procedures, industry legislation and guidance applicable to your subject field.
• Responsible for assisting with archiving of project documents ensuring that retained information is in date and relevant.
• To participate in internal audits as directed.
• To be the focal point for all Project documentation, accounting for all documentation received and transmitted.
• Monitoring and reporting of document status by the use of reporting tools.
• Ensuring that Internal Departments produce documentation.
• Provide training on document control system.
• Regular site visits to deliver training.

Qualifications

• Proficient user of Microsoft (MS) Office, Office 365 Word, Excel and PowerPoint and SharePoint.
• Relevant business administration qualification.

Competencies

Essential

• Good level of experience in a Document Control role.
• Ability to convey and enforce Document Control services.
• Good understanding of Document Control applications, systems and processes.
• Attention to detail to ensure documents are accurate and made to specifications.
• Filing and organisation skills for document storage.
• Industry-specific technical knowledge, including understanding of industry terms, policies and processes.

Desirable

• Committed to continuous improvement and identification of efficient work methods and processes.
• Good administration skills.
• Good communication skills, both verbal and written, maintains positive collaborative relationships at all levels.
• Ability to work with detail and accuracy.