Job Description

Overview

The Business Administrative Assistant provides comprehensive administrative and coordination support to project and office teams. The role involves preparing and managing documents, presentations, meeting materials, and correspondence while ensuring compliance with company standards. This position also supports meetings and events, manages internal and external communications, maintains key administrative records, and assists with data compilation and reporting. The ideal candidate will demonstrate strong organizational and time-management skills, advanced proficiency in Microsoft Office tools, and excellent written and verbal communication skills to effectively collaborate with stakeholders across global teams, with flexibility to support multiple time zones.

Your role

• Draft, edit, format, and distribute correspondence, reports, proposals, and other documents in accordance with company templates and standards.
• Prepare and share meeting agendas, notes, PowerPoint presentations, and other materials; take and distribute meeting minutes.
• Compile data and statistics for research and analysis purposes.
• Organize and maintain various administrative documents (corporate CVs, project fact sheets, etc.).
• Manage incoming mail (both physical and electronic), ensuring timely filing and distribution to relevant teams.
• Coordinate logistics for meetings and events, including calls, video conferences, invitations, and catering.
• Respond to email and phone inquiries, directing clients to the appropriate contact when necessary.

About you

• Minimum 3 years of previous related experience working in a large office or project environment.
• Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Adobe Acrobat; along with excellent formatting experience.
• Previous work experience in an engineering environment is an asset.
• Ability to balance priorities while meeting deadlines and remaining detail oriented ensuring accuracy.
• Self started with excellent time management and organizational skills.
• We are looking for candidates who are flexible to work in different time zone like UK/Canada/USA based on the project requirements.
• Strong oral and written English language communication skills, bilingualism in French is an asset but not required.

Rewards & benefits

Explore the rewards and benefits that help you thrive - at every stage of your life and your career. Enjoy competitive salaries, employee rewards and a brilliant range of benefits you can tailor to suit your own health, wellbeing, financial and lifestyle choices. Make the most of a myriad of opportunities for training and professional development to grow your skills and expertise. And combine our hybrid working culture and flexible holiday allowances to balance a great job and fulfilling personal life.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Worker Type

Contingent Worker

Job Type

Loan of Personnel

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.