In the Middle East, Bilfinger is one of the leading service providers of engineering and consultancy services, project management, construction, maintenance O&M and life cycle services. We enhance the efficiency of our client's assets, ensure a high level of availability and reduce maintenance costs. With our 4.000 employees, we are a leading German corporation where engineering excellence, safety and quality are part of our DNA. With four entities in the Middle East (Bilfinger Tebodin Middle East, Bilfinger Deutsche Babcock Emirates, Babcock Borsig Service Arabia, Babcock Borsig Steinmüller Kuwait) and over 10 offices across the region, we offer job opportunities that allow you to utilize all your knowledge and experience. Are you looking for a chance to put your skills to their best-possible use? Then we have what you are looking for!

Job Title: Office Administrator (Finance & Administration)
Location: Egypt

Job Purpose

The Office Administrator (Finance & Administration) is responsible for managing the day-to-day administrative and finance support activities of the Egypt office. The role ensures smooth office operations, compliance with local regulations, effective government relations management, and accurate handling of finance-related administrative processes.

Key Responsibilities

1. Finance Administration

• Process invoices, payment requests, and expense claims in accordance with company policies.
• Coordinate with the Finance team on accounts payable, accounts receivable, and vendor payments.
• Maintain financial records, petty cash, and supporting documentation.
• Assist with monthly financial reporting, budget tracking, and expense monitoring.
• Support payroll administration by coordinating employee-related financial data.
• Liaise with banks, vendors, and service providers on routine financial matters.

2. Social Insurance & HR Administration

• Manage employee registration, updates, and terminations within the social insurance system.
• Ensure compliance with Egyptian labor law and social insurance regulations.
• Maintain employee records and coordinate statutory submissions.
• Support HR activities related to employee documentation, benefits, and payroll administration.

3. Government Relations

• Handle company-related government documentation, registrations, renewals, and submissions.
• Coordinate with labor offices, ministries, social insurance authorities, and other government entities.
• Monitor regulatory changes and ensure company compliance with local requirements.
• Support employee visa, work permit, and residency processes when required.

4. Office & Facility Management

• Oversee office facilities, maintenance activities, and vendor management.
• Coordinate office supplies, procurement, and asset inventory management.
• Manage service contracts including cleaning, security, utilities, and maintenance providers.
• Ensure a safe, organized, and efficient working environment.

5. General Administration

• Coordinate meetings, travel arrangements, accommodation, and logistics.
• Maintain document control systems and office records.
• Prepare administrative reports, correspondence, and presentations.
• Support management with day-to-day operational and administrative requirements.

Qualifications & Requirements

• Bachelor's Degree in Business Administration, Finance, Accounting, Human Resources, or a related field.
• 3-5 years of experience in office administration, finance administration, government relations, or HR operations.
• Good knowledge of Egyptian labor law, social insurance regulations, and basic accounting principles.
• Experience handling invoices, petty cash, vendor payments, and financial documentation.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP/accounting systems is an advantage.
• Fluent in Arabic and good command of English.

Key Competencies

• Financial Administration
• Office Management
• Government Relations
• Attention to Detail
• Time Management
• Vendor Coordination
• Communication Skills
• Confidentiality & Professionalism

To apply, please submit your CV in English through the system, containing as a minimum your contact details, education level, relevant experience and earliest possible start date.

Any applicant must be aware that the selection of candidates is at the sole discretion of the employer. Applicants will not receive any communication unless they are selected for an interview. Only applicants that have responded to vacancies through the online form will be considered.

Tebodin Middle East Ltd. Branch Egypt

Engineering

Permanent

Skilled / Semi-skilled

Bilfinger Engineering