Executive Assistant
NOV
JOB DESCRIPTION
ESSENTIAL JOB FUNCTIONS
ESSENTIAL JOB FUNCTIONS
- Order and maintain general facility supplies, such as copy paper and toner cartridges.
- Coordinates and maintains vendor relationships for facility wide services, such as copy machine service/maintenance, housekeeping, vending and employee break rooms, and shop floor employee uniforms.
- Maintains mail room, sorting and distributing mail, providing assistance to employees and coordinating with Shipping & Receiving as required.
- Coordinate and review timecards for managerial approval.
- Provide support to multiple departments for AR and AP required data entry and matching.
- Maintain complex and detailed calendars for facility conference rooms.
- Manage the coordination of internal and external meetings for multiple managers as needed.
- Arrange and coordinate domestic and international travel for management personnel.
- Coordinating with HR, organize all aspects for facility events, including catering, set up and clean up.
- Process invoices and expense claims for Director of Operations. Ensure all policies are followed and items are processed within provided guidelines.
- Produce high quality emails and messages to individuals at all levels of the organization.
- Handle regular activities without prompting and advise in advance of any issues or delays.
- Assist in editing spreadsheets and presentations, including printing and bindings.
- Updates supervisor of critical issues/events.
- Maintain NOV guidelines on safety, quality, and delivery.
- Clean work areas as necessary to maintain cleanliness, health, and safety standards.
- All other reasonable tasks assigned with the goal of helping the team, operations, or the facility overall.
- Champion facility goals for Safety, Quality, Delivery, Innovation and Cost - seek opportunities to provide feedback on process improvements, cost savings, and opportunities to work more efficiently and/or safely.
- Remain open to feedback and collaboration with other departments and business units
- Regular attendance and timeliness
- High School Diploma or equivalent
- 3+ years of administrative experience
- Tact and good judgment in confidential situations, and proven experience interacting with management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Communication
- Planning & Organizing
- Teamwork & Collaboration
- Reliability
- Problem Solving
- Adaptability
- Integrity
- Initiative
- Stress Tolerance/Resilience
- Decision Making
- Reading Comprehension
- Problem Sensitivity
- Reaction Time
JOB SUMMARY
Executive AssistantNOV
Houston
18 days ago
N/A
Full-time