Service Title: Contract Administrator – Norse Breeze

Service Location : Paris
Target Start date: Sept 2025
Estimated Service Duration : 1 year renewable

Project : Norse Breeze - 405 MW of offshore wind power under development in Denmark

MISSION
The service holder shall help carrying out Contracts and Procurement activities:

• To provide continuous support to the project team and thereby increasing the efficiency of C&P
• To participate in the development of the C&P activities of the projects
• Ensure complete administration of the C&P activities

ACTIVITIES
The service holder will primarily be responsible for administration tasks of Contracts & Procurement (C&P) activities
related to the Danish Jammerland Bugt and Lillebaelt south (“NorthBreeze”) projects, he/she will be responsible for:

Contracts activities
 

• Ensure proper execution of the C&P process by supporting tendering processes, contributing to tender evaluation and selection recommendations;
• Review and edit contract documentation in order to ensure interfaces are clearly defined, all documents are
• consistent, and all aspects of contract documents are comprehensive and clear;
• Organize the receipt and recording of incoming contracts from other Calls for Tender (CFT);
• Other C&P administrative duties as assigned.

Processes / Procedures / Organization and Administration

• Guarantee the procurement process control and properly coordinate the day to day activities;
• Ensure compliance of the procurement process with all internal Company rules (including Total Code of conduct) and all applicable laws and regulations.
• Organize, update and assist the C&P Manager and project team in implementing referential procedures and the Company Rules relating to procurement activities;
• Analyze the procurement process and identify improvements opportunities;
• Administer contractual correspondence, change orders logs and filing;
• Ensure consistency and compliance of C&P referential and its respect by users;
• Organize and structure documentation and archiving of the C&P entity;
• Prepare and participate in any (internal or external) audits when needed.

Analysis / Reporting / Due diligence

• Making analysis, adding revisions and contributing to the preparation of the call for tender lists, contract strategies and call for tender evaluation plan;
• Ensure definition and implementation of an integrated C&P reporting process;
• Ensure C&P weekly, monthly and annual reporting;
• Support PMO function in defining and maintaining up to date the Contract Register: follow financial commitments, previous period payments and next period payments;
• Perform and/or verify Due Diligence activities on suppliers (Market intelligence, compliance review, commercial benchmark, supplier risk review);
• Conduct both initial and periodic Due Diligence screenings with respect to suppliers;
• Keep record of due diligences performed in relation with Compliance officer.

Tools

• Use systematically the tools and systems available (E-sourcing, ERP, AGORA etc) for the C&P process;
• Ensure use of current ERP “MBC” (link with Finance department, Technical Entities...);
• Participate or ensure Vendor Master Creation and Purchase Orders in ERP “MBC”;
• Ensure all tools are properly managed and administered;
• Participate in C&P trainings for end users.

In addition:

• Travel as needed between company and project offices, and to meet with suppliers
• Perform other tasks and take on additional duties as reasonably assigned by C&P Lead
• Provide C&P feedback to relative departments in the interest of continuous improvements.

The Position holder is accountable for demonstrating an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and “Code of Conduct” policy and for implementing and controlling these rules and requirements within the said area of responsibility.

Requirements : 

• Qualification: Bachelor degree in Contracts & Procurement, Business, Accounting or other field with suitable (ideally 5 years) experience in contracts administration.
• Previous experience in procurement process including: market competitive analysis, international tenders, standards, regulations and procedures
• Experience with procurement software: Ariba, ERP (MBC), Microsoft Office (Excel & Power point specifically)
• Requires team spirit with ability to work closely with various stakeholders including but not limited to diverse international teams, vendors & subcontractors, affiliates, HQ, etc.
• Personal and business organizational skills
• Languages: English (fluent), French

Note: Only shortlisted candidates will be contacted for an interview. Thank you for your interest.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.