View Vacancy - Procurement and Estates Officer - Corporate Services

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Estates

Job Description (Roles and Responsibilities)

Main purpose of job:

The Corporate Services Officer will focus primarily on, procurement processes and contract purchase agreements. Supplier set up, Purchase Orders and Requisitioning for estates projects will be the focus of this role whilst the assistance with estate duties such as, accommodation services, and project management will also be included.

Roles and responsibilities:

• Develop, negotiate, and manage contracts with suppliers to ensure compliance with terms and conditions.
• Monitor vendor performance and maintain relationships to ensure quality, timely delivery, and cost-effectiveness.
• Identify procurement needs, source suppliers, and execute purchasing activities in line with organizational policies and budget constraints.
• Ensure competitive bidding processes and evaluate proposals to select the most suitable vendors.
• Ensure all procurement activities comply with legal, regulatory, and internal policy requirements. Develop scope of works, obtain quotes, research suppliers, pay invoices and track expenditure by individual property. Ensure that value-for-money objectives are achieved and resolve issues with invoices.
• Maintain accurate documentation and audit trails to support transparency and accountability in purchasing decisions.
• Provide support to the Health and Safety, Compliance Manager to deliver an efficient and smooth-running office. Deliver a safe, healthy and sustainable office environment for High Commission staff.
• Stakeholder communications and customer relationship management.
  Co-ordinate scheduling and communication of the Post Preventative Maintenance Programme and Health, Safety and Security compliance inspections.
• Support the Post Health and Safety Lead to ensure FCDO health & safety policy, procedures and systems of work are understood, implemented and monitored at the office and residential properties.
• Manage minor maintenance projects, including stakeholder consultation, procurement, works scheduling, contractor supervision, and quality control.
• Other duties as required - this will fall mainly to estates duties such as March in/out for in/outgoing diplomatic officers. Change of Occupancies, escorting etc...

The above list is not exhaustive and may change based on operational need.

Essential qualifications, skills and experience

Essential on arrival:

• Excellent English speaking and writing
• Experience in a similar role (e.g. estates management, public service/government, construction project delivery and/or service delivery, health and safety management)
• Experience in stakeholder management and customer engagement. Strong communications and interpersonal skills.
• Desired demonstration in experience managing service contracts.
• Excellent self-management, attention to detail and organizational skills.
• Valid driver's license and ability to self-drive the High Commission's vehicle.
• Excellent IT skills (especially Microsoft Office and Teams).

Required behaviours

Delivering at Pace, Developing Self and Others, Managing a Quality Service, Working Together

Application deadline

6 November 2025

Grade

Administrative Officer (AO)

Type of Position

Fixed term, with possibility of renewal

Working hours per week

37.5

Region

Americas, Caribbean & Overseas Territories

Country/Territory

Canada

Location (City)

Ottawa

Type of Post

British High Commission

Number of vacancies

1

Salary Currency

CAD

Salary

$5,185.54

Type of Salary

monthly

Start Date

12 January 2026

Other benefits and conditions of employment

Applicants must have the legal status to live and work in Canada.

Applicant is expected to appear in person for approx. 60% of week but working from home is permitted and encouraged when realistic to do so.

Appointable candidates who were unsuccessful may be placed on a 'reserve list'. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Please note, the salary is non-negotiable.

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.

Additional information

Closing date of receiving applications is before 23:55 (Local Time) on 06 November 2025

All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.