Procurement Systems Coordinator (f/m/d)
MEININGER Headquarters - Berlin

Full-time

Join us at a pivotal moment of transformation!
Are you an organized, proactive professional with a passion for systems, structure and driving change? MEININGER Hotels is undergoing an exciting evolution in procurement and we're looking for a Procurement Systems Coordinator (f/m/d) who's ready to be at the heart of it.

In this role, you won't just support the day-to-day operations of our Coupa procurement system, you'll be a key player in shaping smarter purchasing and invoicing processes across our European hotel network.

Help us build the foundation for future success and be part of the solution from day one.

MEININGER Hotels. Redefining hybrid hospitality.

Where the comfort of a hotel meets the community spirit of a hostel. We run more than 35 hotels in Europe's most exciting cities - and counting!

YOUR TASKS

• Support the Procurement Systems Manager with daily administration of the Coupa system to ensure smooth operation
• Assist with supplier onboarding and communication, fostering positive relationships with partners
• Maintain and update user accounts, permissions, and approval workflows
• Provide training and support to hotel teams and internal users on procurement tools and processes
• Support the management of contracts, ensuring data accuracy and easy accessibility
• Generate, analyze, and share reports to support procurement and finance decision-making
• Monitor processes to ensure compliance and efficiency, flagging any issues to the Procurement Systems Manager
• Keep accurate documentation of processes and contribute to continuous improvement initiatives

YOUR PROFILE

• Strong communication skills in English and basic German (both written and spoken)
• Experience with Coupa or other procurement systems is a plus - a willingness to learn is essential
• Confident Excel skills with the ability to organize and present data effectively
• Excellent organizational skills and attention to detail
• Friendly, approachable, and supportive communication style with internal and external stakeholders
• Proactive and solution-oriented mindset with a positive team spirit
• Ability to work independently while maintaining close collaboration within the team

WHAT MEININGER OFFERS

• A fair salary package
• Play a critical role in driving digital transformation across our procurement operations
• Hybrid model (office and home), flexible working hours and development opportunities as part of an internationally expanding company
• Every year you spend at MEININGER, you will receive an extra day of holiday
• 2 additional paid days off per year for humanitarian activities.
• MEININGER Staff Nights Program and Family & Friends Discount
• Budget for internal and external training and developing
• Dynamic, open, and multicultural company culture with flat hierarchies
• Employee events and team activities: M-Days, winter parties, team-building events
• Company pension plan (bAV)
• Snacks, fruit, hot and non-alcoholic drinks
• Modern office in the center of Berlin (Kreuzberg)
• Gift voucher for special occasions
• Language courses
• Open Up: Access 1:1 sessions with certified psychologists and life experts for MEININGER employees and their families
• Growth and development opportunities as part of an internationally expanding company
• Pet-friendly office

YOUR APPLICATION

We are enthusiastic hosts as diverse as our guests. Feels like you?

Send us your CV. We welcome candidates from different backgrounds, cultures, life preferences and experiences to apply. We believe that a diverse and inclusive workplace promotes creativity, innovation, and productivity.

STEP IN & EXPLORE us here: MEININGER Hotels

Contact person: Julian Nguyen Hong (Team Lead Procurement)

Remote Type:
Hybrid