Company Description

Emirates Electrical & Instrumentation Company LLC.
For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

Job Description

• Responsible for fully computerized and ERP-based procurement operations.
• Screening of material requisitions, procurement receipts, and physical inspections.
• Managing stacking and storage while maintaining minimum and maximum levels of critical and fast-moving items.
• Maintaining all procurement-related documentation in compliance with company procedures.
• Interfacing with cross-functional departments for budgeting and planning funds for procurement and material sourcing.
• Ensuring optimum utilization of materials, securing maximum cost savings, and meeting anticipatory orders for monthly operations.
• Processing requisitions and purchase orders for supplies and equipment.
• Following up on supplier payments and receivables to ensure timely settlement.
• Participating in the development of specifications for equipment, products, or substitute materials.
• Developing and implementing purchasing and contract management instructions, policies, and procedures.
• Conducting order planning, price negotiations, and coordination with suppliers.
• Organizing and developing RFP and RFQ documentation according to established policies and procedures.
• Ensuring all organizational requirements are effectively captured in RFP/RFQ documents.
• Liaising and coordinating with suppliers by collecting and providing required information to ensure contractual terms and conditions are met.
• Managing materials and purchase orders using Oracle ERP systems.
• Preparing online purchase orders in Oracle, reconciling vendor statements with system and manual records.
• Conducting stock verification, vendor performance analysis, and price variance studies.
• Monitoring and analyzing new products and suppliers in the marketplace to identify cost-efficient alternatives.
• Collecting and analyzing data to continuously track relevant KPIs and achieve procurement targets.
• Assisting the accounts department in preparing billing documents and ensuring financial accuracy.
• Ensuring 100% compliance with internal and external audit requirements and closing all observations/non-conformances on time.

Logistics and Supply Chain Management:

• Designing efficient logistics management systems to ensure timely and cost-effective delivery of goods and shipments.
• Preparing MIS reports on inward and outward logistics and updating top management on inventory activities.
• Assisting in the preparation of cost estimates and proposals for logistics solutions.
• Developing long-term partnerships with suppliers and monitoring day-to-day supplier performance.
• Ensuring suppliers meet service, cost, delivery, and quality standards.
• Coordinating with suppliers for new product development and implementation.
• Negotiating shipment terms and coordinating with freight forwarders for shipment tracking and customs clearance.
• Managing duty exemptions and preparing documentation for FTA (Free Trade Agreement) submissions.

Qualifications

• Bachelor's Degree in Mechanical Engineering (mandatory).
• Minimum 5-10 years of experience in procurement within Oil & Gas / EPC environment.
• Prior experience in ADNOC, Aramco, or other major Oil & Gas projects preferred.
• Knowledge of local and international supplier networks.

Additional Information

• Ability to work under pressure and meet tight deadlines.
• Good understanding of Incoterms, logistics, and import/export procedures.
• Strong ethics, attention to detail, and commitment to quality.