Job Description

Group AMANA is seeking Receptionist at the head office Based in Dubai

About AMANA:

Group AMANA is in constant forward motion. Over decades of growth, we have adopted intelligent solutions that improve the way we build, making AMANA a regional leader in the industry today.

We have gone beyond conventional construction by championing intelligent solutions that improve the way we build. We are the region's trusted design-build company, specializing in industrial construction for over three decades.

Our reputation is built on our ability to provide turn-key solutions for fast-track projects, repeatedly. We are a human-centric organization, promoting learning and development opportunities for all employees to thrive in dynamic markets.

By investing in our people's continued growth and learning, we challenge and change how we build together - people and business.

Job Summary:

To carefully study the job technical requirements / specifications and recommend the most suitable materials and subcontractors that satisfies the jobs' cost, time and quality constraints. To develop and maintain technical library for the company that includes technical material for approved suppliers and subcontractors.

Key Responsibilities:

• Conducts market visits and attends trade shows to increase market network and awareness.
• Develops, maintains, and updates the technical library with relevant supplier/subcontractor brochures and catalogs.
• Introduces new subcontractors from the market who offer best prices, quality, and payment terms.
• Responsible for maintaining the material procurement database.
• Leads the development and prequalification of subcontractors and vendors.
• Generates material and subcontractor logs to align with the Procurement Plan, subject to Procurement & Subcontracts Manager approval.
• Sends Requests for Quotation (RFQ) for materials and subcontract work as per the project schedule received from Planning.
• Collects and uploads RFQ responses and quotations to the SharePoint module.
• Prepares comparison sheets (technical, pricing, schedule, and budget evaluation), obtains necessary approvals, and uploads to SharePoint.
• Updates subcontractor and material logs for site, consultant, and planning progress reports.
• Provides material samples to the site for client/consultant approval.
• Reviews and initials Local Purchase Orders issued by purchasers.
• Supports the Construction team with timely delivery of materials, resolving technical issues, and addressing payment concerns.
• Ensures purchased items comply with project requirements and specifications.
• Prepares Letters of Intent, Letters of Acceptance, and Subcontract Agreements in coordination with the Sr. Procurement Engineer/Officer.
• Coordinates with the Engineering Department to obtain technical evaluations, compliance checks, and scope matrices for major subcontractors, and communicates requirements accordingly.
• Discusses vendors from the approved vendor list with the Sr. Procurement Engineer/Officer and Procurement & Subcontracts Manager prior to releasing any major RFQ.
• Attends internal weekly Procurement Department meetings and provides project-specific feedback.
• Attends site meetings when necessary.
• Assists in training and development of personnel in the Procurement and Subcontracts Department.

Qualifications and Requirements:

• Bachelor Degree in Engineering
• Minimum of 2 years.
• Good knowledge in common contract conditions format (FIDIC, JCT, Government etc)
• Excellent attention to detail, time management, and confidentiality
• Proficiency in computer skills and English communication skills

What Makes a True AMANAian?

We know that our company growth and success come from our people who continuously drive our company, partners, and clients forward. Our community of talented employees, AMANAians, are built on the eight foundations of the Group AMANA workforce:

• We are Team Players.
• We are Reliable.
• We Communicate with Clarity.
• We Make Decisions Based on Understanding.
• We are Accountable.
• We Foster Integrity.
• We are Human Driven.
• We are Adaptable and Agile.