Position description

Category

Facility Management - Facility Manager

Job title

Procurement and Facilities Manager M/F

Contract type

Permanent Cont.

Job description

Job Purpose

As Procurement and Facilities Manager, you will be responsible for overseeing all non-production procurement activities, managing business travel, coordinating facilities and real estate operations, and ensuring health and safety compliance across the UK site(s).You will play a key role in supporting daily operations while aligning with Group policies and contributing to cost optimization, service quality, and workplace standards.

Main duties and responsibilities:

1. Indirect procurement:
• Lead all indirect purchasing activities (professional services, office supplies, IT equipment, etc.).
• Run sourcing processes, negotiate terms, and manage supplier contracts.
• Identify cost-saving opportunities and ensure procurement compliance with Group policies.
• Act as the main point of contact for procurement topics within Alten UK.

2.Travel Coordination:
• Define and maintain the local travel policy in line with Group guidelines.
• Manage relationships with travel providers and ensure optimal service levels.
• Monitor travel expenses, prepare regular reporting, and propose optimizations.
• Ensure compliance with duty of care and employee safety obligations.

3. Facilities & Real Estate:
• Define and maintain the local travel policy in line with Group guidelines.
• Manage relationships with travel providers and ensure optimal service levels.
• Monitor travel expenses, prepare regular reporting, and propose optimizations.
• Ensure compliance with duty of care and employee safety obligations.

4. Facilities & Real Estate:
• Oversee day-to-day management of office premises (maintenance, cleaning, utilities, etc.).
• Coordinate moves, fit-out projects and space management in collaboration with stakeholders and group Real-Estate team.
• Manage relationships with landlords, contractors, and service providers in collaboration with group Real-Estate team and legal department.
• Monitor occupancy rates, facilities-related budgets and ensure efficient cost control.

5. Health & Safety:
• Act as the local point of contact for all health & safety matters related to facilities and premises (carbon footprint assessment for example).
• Ensure compliance of the workplace with UK safety regulations (fire safety, access control, emergency equipment, etc.).
• Liaise with the Group's central H&S team for audits, inspections, and implementation of sites specific corrective actions.
• Ensure all building-related documentation (risk assessments, compliance certificates, evacuation plans, etc.) is up to date and accessible.

6. Management:
• Manage the team of office managers, and line-management of procurement administrator.
• Continue implementing an efficient and high-performing organization.
• Ensure backups are in place for key roles.
• Proactively manage underperformers and develop high-potential employees.
• Foster a performance culture emphasizing rigor, excellence, and proactivity.

Additional job description

Note: Other duties may be assigned from time to time.

Minimum/Essential Skills/Qualifications

• Extensive operational experience with emphasis on integrated FM services.
• Demonstrated leadership/management skills to deal with issues ranging from senior level to administrative across maintenance.
• Ability to engage and communicate across all levels within an organisation.
• Sector expertise with strong experience successfully managing integrated facilities management.
• Ability to work to deadlines.
• Experience in a similar role in building or facilities management

Industry

Support function

Position location

Job location

Europe, United Kingdom, London

Candidate criteria

Minimum level of education required

Bachelor others

Minimum level of experience required

Senior (5+ years)

Handled by

Primary handler

Priyam MALHOTRA