Procurement Officer - ضابط مشتريات
University of Khorfakkan
Job Description
Education
Education
- Bachelor's degree in Business Administration, Supply Chain, Procurement, or related discipline.
- Master's degree in the relevant field.
- Minimum 2-4 years of experience in procurement, preferably in educational institutions or government entities.
- Experience with Oracle Fusion or similar ERP systems is an advantage.
- ERP purchasing module experience required (Oracle preferred).
- Strong understanding of procurement processes, tendering, and vendor management.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Manage the complete procurement cycle, including requisition review, sourcing, quotation comparison, vendor evaluation, and purchase order creation.
- Identify reliable suppliers, negotiate pricing and terms, and establish strong vendor relationships.
- Ensure timely procurement of academic, administrative, and operational supplies.
- Prepare RFQs, RFPs, and tender documents based on university requirements.
- Maintain an updated and approved vendor database.
- Conduct regular performance evaluations and ensure vendors meet quality and service standards.
- Resolve supplier issues related to delivery, quality, or payment in coordination with concerned departments.
- Ensure all procurement activities comply with university policies, financial guidelines, and UAE procurement regulations.
- Maintain accurate documentation for audits, approvals, and compliance reporting.
- Ensure transparency and fairness in all tendering and bidding processes.
- Process purchase requisitions and prepare purchase orders in the ERP system (Oracle Fusion preferred).
- Monitor delivery schedules and ensure timely receipt and inspection of goods.
- Coordinate with Finance for invoice verification, payment processing, and budget alignment.
- Assist in cost analysis, budgeting, and procurement planning activities.
- Conduct market research and price benchmarking to optimize cost efficiency.
- Generate periodic reports on procurement status, savings, pending requests, and vendor performance.
- Undertake additional responsibilities and special projects as assigned by management.
- Communication: Clearly explains complex ideas to colleagues and partners.
- Languages: Bilingual in Arabic and English is highly preferred.
- Collaboration: Works effectively with faculty, staff, and external stakeholders.
- Excellent negotiation and communication skills.
- Strong attention to detail and accuracy.
- Ability to work under pressure and manage multiple requests simultaneously.
- Strong analytical, organizational, and problem-solving skills.
- High level of integrity and professionalism.
- Strong understanding of procurement processes, tendering, and vendor management.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- ERP purchasing module experience required (Oracle preferred).
- Integrity: Upholds ethical standards in university service.
- Initiative: Seeks opportunities to improve processes.
- Resilience: Handles challenges and setbacks with a positive attitude.
- Cultural Sensitivity: Respects and values diversity among staff and the community.
- Accountability: Accepts responsibility for decisions and their outcomes.
- Strategic Planning: Develops and implements long-term goals for the department.
- Team Building: Fosters a positive, collaborative, and high-performing environment.
- Resource Allocation: Distributes time and budget resources efficiently for optimal outcomes.
- Stakeholder Engagement: Builds strong relationships with university and community partners.
JOB SUMMARY
Procurement Officer - ضابط مشتريات
University of Khorfakkan
Al Dhafra
6 days ago
N/A
Full-time
Procurement Officer - ضابط مشتريات