Belfast City Council is seeking an experienced and highly organised Business Support Officer (Finance, Procurement and Information) to support the City and Neighbourhood Services Department. If you have the required expertise in financial control, procurement, information management and business administration, this role offers an excellent opportunity to contribute to a dynamic public service environment.

Your Duties:

Financial Control:

• Assist with the preparation of revenue and capital estimates, monthly budget monitoring and end-of-year forecasts, ensuring corrective action is taken where required.
• Support the financial management and control of external funding, including coordinating and reviewing financial agreements, service level agreements and memoranda of understanding, in liaison with the Finance Manager.
• Assist in developing and implementing sound financial and budgetary control systems, ensuring compliance with Standing Orders, Financial Regulations and Accounting Manual procedures.
• Support the development, monitoring and updating of the departmental risk register and risk action plans with senior managers.
• Ensure the centralised control of income, including cash handling, and oversee departmental sales ledger procedures.
• Assist internal and external auditors during audits as required.

Procurement:

• Assist the Business Coordinator to ensure service compliance in the purchasing and payment of goods and services, including quotations, tenders and inventory control.
• Support the preparation of specifications and evaluation criteria, and evaluate submissions where required.
• Assist with coordinating the annual tender programme to ensure value for money and business continuity.
• Support managers with contract management arrangements, including performance monitoring, validating contract information and processing contractor payments.

Information Management:

• Assist in reviewing, designing, implementing and testing departmental systems (manual and computerised), and support the provision of staff training.
• Support the use, maintenance and development of departmental information systems, ensuring timely and accurate input and reporting.
• Assist in maintaining appropriate records management, retention and disposal processes, ensuring compliance with FOI and GDPR requirements.
• Assist with developing and producing performance information, statistics and financial reports for committee and management meetings.

Your Profile:

Essential Criteria:

Applicants must, as at the closing date:

Hold a third-level qualification in a relevant subject such as Finance, Business Studies or Administrative Management (or equivalent), and be able to demonstrate at least one year's relevant experience in each of the following three areas:

OR

Be able to demonstrate at least two years' relevant experience in each of the following three areas:

• a) Assisting in the review and development of administrative or financial systems and processes, including evaluating improvements.
• b) Producing and analysing management and performance information and reporting it to senior management.
• c) Managing and motivating staff in a fast-paced, customer-focused environment, including prioritising workloads to meet deadlines.

Short-listing Criteria:

Belfast City Council reserves the right to short-list only those applicants who:

• Hold a relevant third-level qualification and can demonstrate at least two years' experience in each of the three key areas (a-c),

OR

• Can demonstrate at least three years' experience in each of the three key areas (a-c).

Your Benefits:

• £20.66 per hour.
• Pension benefits.

Additional Information:

• Full time, Temporary.
• 37 hours per week.
• Cecil Ward Building, Belfast.

If this role isn't for you, Lynn Recruitment offers a wide range of career opportunities. To apply, simply email us at hello@lynnrecruitment.co.uk.

Lynn Recruitment is an equal opportunities employer and adheres to all current employment legislation. Please note that only shortlisted candidates may be contacted.