Overall Purpose

We are looking for an enthusiastic and detail-oriented Procurement Officer to oversee and complete our company's day-to-day purchasing activities. The ideal candidate will be responsible for sourcing and purchasing quality products and services from our data base of vetted suppliers, and ensuring that procurement processes are adhered to. This role requires someone who thrives in an energetic environment and can work collaboratively with various departments.

Responsibilities and tasks include, but not limited to:

Ensure compliance with procurement policies and procedures

• Prepare and process purchase orders and requisitions.
• Resolve any issues or discrepancies related to procurement processes.
• Collaborate with internal stakeholders to understand their procurement needs and provide support.
• Attention to Detail: Keen eye for detail to ensure accuracy in orders, contracts, and inventory management.
• Excellent Communication Skills: Strong verbal and written communication skills to interact with suppliers and internal teams.
• Problem-Solving Ability: Capable of resolving procurement issues promptly and effectively.
• Time Management: Ability to manage multiple tasks and prioritise workload in a fast-paced environment.
• Team Player: Willingness to collaborate and work closely with colleagues in a small, dynamic team setting.
• Adaptability: Flexibility to adapt to changing business needs and market conditions.
• Technological Proficiency: Familiarity with procurement software (ERP, SAP an advantage). Proficient in MS Office.
• Ethical Integrity: Strong ethical standards and integrity in all procurement activities.

Teamwork

• Proactive cooperation with the team
• Works for solutions that all team members can support.

Communication Skills

• Excellent written and verbal communication skills in English taking into account the potential impact of any communication.
• Ensures that the appropriate managers are informed about progress and problems to avoid surprises to time delays.
• Positive and respectful attitude to all team members and internal and external customers.

Organisational Skills

• Works well under pressure often juggling an assortment of tasks and continually reassessing priorities.
• Accuracy and attention to detail seeing the task through to the end.

Interpersonal awareness

• Understands the interests and concerns of others particularly clients, supplier, managers, direct team members and wider company colleagues.
• Knows when to escalate critical issues to own or others' management.

Ability to Influence Others

• Works to gain others' support for ideas, proposals, projects, and solutions.
• Involves others in a process or decision to ensure their support and looks for win-win solutions.

Building Collaborative Relationships

• Constantly working to develop, maintain, and strengthen partnerships with internal and external customers.
• Builds relationships with and expresses appreciation to others who have provided information, assistance, or support.
• Provides assistance, information, and support to others to build a basis for future reciprocity.
• Tries to understand the merits of other perspectives.
• Demonstrates willingness to modify a strongly held position in the face of contrary evidence.

It is our expectation that the post holder upholds, demonstrates and lives up to our company values and works diligently towards our strategic goals and objectives, underpinned by our 5 pillars (Sustainable Growth, Business Efficiency, Trusted Partner, Culture, and Environment, Social & Governance) and that they do so with integrity and professionalism.

Hill Robinson believes diversity drives innovation. We are proud to be an equal opportunity employer and welcome applications from candidates of all genders, ethnicities, abilities, backgrounds, and life experiences. Our commitment is to create an inclusive workplace where every individual feels respected, valued, and empowered to thrive.