About the Role:

At OMQ, the Procurement Specialist plays a pivotal role in ensuring the availability of all required materials and supplies for event execution - at competitive prices, high quality, and timely delivery. The role is responsible for executing daily purchasing operations, negotiating with suppliers, managing quotations, following up on purchase orders, and ensuring timely supply aligned with quality standards and required specifications. The specialist also contributes to enhancing the procurement cycle's efficiency and improving supply chain performance in support of OMQ's objective to reduce costs without compromising the quality of event preparations.

Key Responsibilities:

Review event requirements with the production, creative, and operations teams to identify needed materials and equipment.
Source suitable suppliers based on quality, availability, and cost, and obtain competitive quotations.
Generate purchase orders, follow up on necessary approvals, and ensure orders are delivered on schedule as per the event timeline.
Verify contract and purchase compliance with budget allocations and agreed terms prior to signing.
Analyze quotations based on quality, price, payment terms, and delivery timeline, and recommend the most optimal choice.
Supervise the Logistics Coordinator to ensure delivery timelines align with the overall event schedule and materials meet approved specifications.
Address any delays or supply issues promptly without disrupting event execution.
Build and maintain a comprehensive supplier database, categorized by supplier rating, material types, quality, and priority, with continuous updates.
Prepare periodic reports on procurement performance indicators and propose improvements to the procurement cycle.

Qualifications and Requirements

Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
2-3 years of experience in procurement, preferably in the events industry.
Strong negotiation skills to secure optimal value.
Solid understanding of supply chain fundamentals, contracts, and material technical specifications.
Good knowledge of purchasing costs, payment terms, and pricing methods.
Ability to analyze quotations and evaluate suppliers based on quality and compliance criteria.
Proficiency in Microsoft Office and ERP systems (such as Odoo).

Work Environment

Work Condition: Office and Outdoor activities

Experience Level:

Entry Level

Sub Department:

Administration